Technical English 2 (Legal Forms)

CDI 8

INVESTIGATION REPORT

Contents:

1. Heading

2. Memorandum

3. Address block

4. Subject of the of the report

5. Authority

6. Matters to be investigated

7. Facts of the case

8. Investigation findings

9. Conclusion

10. Recommendation/Disposition

11. Signature of the chief of office/unit

PROJECT FEASIBILITY STUDY FOR STUDENTS OF CRIMINAL JUSTICE EDUCATION

Feasibility Study Format

I. Project Summary

II. Objectives

III. Market Study

IV. Technical Study

V. Financial Study

VI. Socio-Economic Study

VII. Organization & Management study

WHAT IS A FEASIBILITY STUDY?

A Feasibility Study is a thorough and systematic analysis of the future that will affect the possibility of success
of proposed project/ undertaking.

The Project Feasibility Study is really a synthesis of separate studies usually dealing with the market,

technical, financial, socio-economic, and management aspect of the project.

A Project Feasibility Study is an essential medium of progress both as a means to initiate profitable projects
for sectorial enhancement and expansion and to evaluate actual project results.

Its primary purpose is to enhance the probability of success of a specific, understanding. It is a result of the
belief that a carefully planned activity has better chances to succeed than an activity without a previous plan.
The Project Feasibility study is one of the best instruments to meet the challenges of constant change.

I. PROJECT SUMMARY

The Project Summary presents the highlights, descriptive definition, long-range objectives, feasibility criteria,
history and basic conclusions of the project under study. It gives the analyst and the financier a „capsule view‟
of the whole project (Technology and livelihood Resource Center, 1993).

In outline form, the project summary is described as follows;

A. Name of Enterprise

Briefly explain the reason for such choice of name.

A. Location

Pinpoint the location of the head office and the plant site and give the main reason for choosing them. The
factors which affect the choice of locations are the sources of raw materials, labor, and utilities, proximity to the
market; nature of available transportation; and the cost of land and buildings. The project must be at location
where maximum efficiency can be attained at the lowest possible cost.

C. Descriptive Definition of the project

▪ Related national program

⮚ Is the project in line with any government-encountered undertaking?

▪ Affinity to regional or sectorial studies

⮚ Is the project a result of encouraging findings in the certain regions or sectors of the country?

▪ Project potential and proponent

⮚ Give a conceptual description of the project‟s potential worth and importance and the men
behind it.

D. Project Long-Range objectives

What does the project expect to achieve in 5 years in terms of size, capacity, volume, worth, role in the industry
and in the economy, etc.

E. Feasibility Criteria

What were the most important guidelines used to judge the feasibility of the project? What is profitability? Do it

seriously consider the impact on the socio-economic environment?

F. Highlight of the project

▪ History

⮚ How did the project come about?

▪ Project timetable and status

 ⮚ How long will it take before the project goes into operation?

⮚ What stage is the project presently in?

⮚ Nature of the industry

⮚ Briefly describe the industry, its product lines, the demand-supply situation, history,
growth patterns, problems and potentials, and role in the economy.

▪ Mode of Financing

⮚ Briefly discuss the sources of funds, the financing terms and the reasons for choosing such
sources and terms.

▪ Investment Costs

⮚ How much funds are necessary to make the project operational?

⮚ How are these funds allocated?

II. OBJECTIVES:

This portion tells why the project is being studied and identify its advantages. It should also be able to answer:
What does the project expect to achieve in terms of size, no capacity, volume, worth, role in its industry and in
the economy, etc.

Good objectives are:

Specific Measurable Achievable Relevant

Time-Bounded Communicated Owned/Original Written

G. Major Assumptions and summary of findings and conclusions on the following:

III. MARKET FEASIBILITY

Discuss the nature of the unsatisfied demand which the project seeks to meet, its growth and manner in which it
is to be met. Here, the supply-demand situation is examined, the target markets analyzed, and the marketing
program formulated.

IV. TECHNICAL FEASIBILITY

Discuss the nature of the product line, the technology necessary for production, its availability, the product mix
of production resources, and the optimum production volume.

V. Financial Feasibility

Present the overall financial picture in terms of operating cash requirements, profitability and cash flow.

VI. SOCIO-ECONOMIC FEASIBILITY

What are the effects of the project on society and the economy as a whole? programs? Is it generally beneficial
to the people? Is it in line with the economy's development programs?

VII. ORGANIZATION AND MANAGEMENT FEASIBILITY

What is the management structure? Is it appropriate for the managerial needs of the project? What is the salary
scale? Is it compatible with industry standards?

MEMORANDUM

• A note, a reminder, or a statement that one wishes to remember or preserve for future use

• Latin memorandus (to term be or remembered ) memorae (to Memorandum is singular remind). while
memoranda is its plural form

Parts of the Memorandum

• Letterhead

• Heading

• Body

• Penned Signature
The difference of using To line or For line

Memo to- When the writer is addressing to his subordinate or those who has lower position than him

Memo For – When the writer is addressing to his superior or one who has higher positions than him

Types of Memorandum

The type of memorandum revolves on the following purposes:

1. Memo that Requests

2. Memo that Informs

3. Memo that Responds

Guidelines in the Standard Preparation of Communications

Common defects of communication prepared by different PNP offices/units

• Wrong format of the addressee portion;

• Incomplete staff work;

• Redundancy in communication distribution;

• Use of wrong stationery/letterhead;

• Inappropriate complimentary endings;

• Wrong spacing

• Lack of appropriate tabs for the enclosure/attachments;

• Typographical and grammatical errors;

• Wrong font and font size;

• Dirty printing;

• Protruding staple wires; and

• Use of sliding folder.

Civilian Letter

• A message in writing

• Any language or code

• Contained in a sealed or unsealed envelope or not in an envelope at all

• Communication sent outside the organization (public, private and religious sectors)
Parts of a Civilian Letter

1. Heading (Letterhead)- A part that contains the name of the represented by the writer

2. Date (Dateline)- It specifies the day when the letter was written, not when the document was
dispatched.

3. Inside Address- This usually contains the correct name, business position, business name and
the address of addressee

4. Salutation- The greetings in the letter that provides a courteous opening.

5. Body of the Letter- It embodies the text of the message, usually the longest part of the letter.

6. Complimentary Close- The farewell part of the letter which signals the ending of the message.

7. Signature Block- It indicates the name of the writer (usually in all capital letter) with signature
above it. This is typed the same way as the name in the inside address.

Pre-Requisites in Writing Correspondence and Technical Report Writing

1. PLAN the Contents of the report

2. COLLECT the Information

3. DRAFT the Rough Report

4. FINALIZE

Essential Qualities of Good Writing

1. Accuracy- Correctness or precision in both information and word choice

• Free of errors in substance and

• Using the exact words meant to express your intended meaning

• Using “specific word” rather than vague ones

Example:

Vague: A middle-aged single mother was killed a week ago by motorcycle- riding robbers who took the
cash she had just withdrawn from a bank in Laguna.

Revised: Mayumi Sanghari, a 27 year old single mother was gunned down on Friday, January 20, 2012 by
two motorcycle-riding criminals who took the PHP 200, 000.00 cash she had just withdrawn from Banco de
Laguna in Los Baños, Laguna.

2. Clarity

• Freedom from ambiguity

• Don‟t have to read the same paragraph over and over again to understand meaning

• Not having to ask “who did what?” or “what is that again?”

Additional Strategies to make your Sentences Clear

 a. Avoid elaborate and impressive words.
Elaborate: The vehicular accident caused bodily impairments to ten passengers.

Simple: The vehicular accident injured ten passengers.

Elaborate: The spokesperson attempted to elucidate PNP‟s involvement in the botched rescue mission.

Simple: The spokesperson attempted to clarify PNP‟s involvement in the botched rescue mission.

b. Avoid double negatives and construct positive sentences.

Negative: Applicants who will not pass this test will not

qualify for admission.

Positive: Applicants who will pass this test will qualify

for admission.

Negative: The recruits are not absent.

Positive: The recruits are present.

3. Conciseness

• Express much in a few words as possible

• Brief but substantial

• Summarize narrative report using pertinent or important details

Example:

Poor: Having been shot, Norma Lagueno howled in pain and slowly crawled and dragged her bleeding left leg
as she looked for cover.

Concise: Having been shot in her left leg, Norma Lagueno crawled for cover.

Six Strategies in Writing Concise Sentences

a. Use active voice instead of passive voice.

Passive Voice: The incident was investigated by a special team.

Active Voice A special investigated the team incident.

b. Reduce long clauses into phrases.

Wordy: The man who is sitting beside the mayor is the chief of police.

Concise: The man beside the mayor is the chief of police.

c. Cut unnecessary words and empty phrases.

Wordy: The team made a decision to clear the area of peddlers
 Concise: The team decided to clear the area of peddlers.

d. Eliminate repetition and redundancy.

Wordy: The team leader presented a brief summary of their activities.

Concise: The team leader presented a summary of their activities.

e. Avoid “Nominalization” or using the noun forms of the verbs.

Wordy: The rescue of the kidnapped victim carried out by Task force Sagip was swift.

Concise: Task Force Sagip rescued the kidnapped victim swiftly.

f. Avoid the use of “there is/are/were” as sentence openers.

Wordy: There were two witnesses who testified against the kidnapping suspect.

Concise: Two witnesses testified against the kidnapping suspect.

4. Objectivity

• Use the language that has a neutral tone

• Report shall cover all sides of the story and does not slant toward or favor one side
only

• Avoid opinions, personal judgment and emotional overtone in your sentences

Example 1:

Subjective: An inmate at Iwahig Penal Farm acts lunatic.

Objective: An inmate at Iwahig Penal

Farm known as Alyas Boy Kalawang talks to himself, shouts and laughs at his fellow inmates for no
apparent reason. He is also seen often times wearing his underwear over his head.

Example 2:

Subjective: The ugly, crazy drunkard so terrified the bar manager.

Objective: A man believed to be under the influence of liquor poked a gun at the bar manager

5. Completeness

• A good narrative report answers all questions (who, what, where, when,
why, and how).

• Opinions, judgments concerning the nature of the crime should be

backed up by evidence
WHAT- Nature of the crime, Evidence, Action Taken, Weapons or tools,

WHEN- The victim last seen, Crime discovered, Suspect arrested, Authorities informed, Authorities arrived at
the crime scene

WHERE- Place of Commission, Tools Acquired or Obtained, Victim/ Suspect, Marking of Evidence, Evidence
Keeping

WHY- late reporting, motive, criminal commit the crime, Victims reluctant to talk

HOW- Crime Carried Out, Criminal get away, Information of the Crime Reported,

Responder at the CS, Discovery of the Crime