RADIO MESSAGE FORM

The radio message form is that one used when preparing radiographic messages
intended for transmission throughout the Philippine National Police (PNP). This is patterned
after the form used in the Armed Forces of the Philippines (AFP), and subscribes to the
procedures based on the AFPRG 421-141, dated November 26, 1968.

A. Important Terms

1. Message. A message is any idea expressed in plain languages prepared in a form

suitable for transmission by any means of communications.

Types of Messages:

a. Single. A message which has only one addressee.

b. Book. A message which has two or more addressees, and is of such nature that the
originator considers that no addressee needs be informed of the identity of other addressee/s.
Each addressee may be either ACTION or INFORMATIO. The main advantage of a book
message is the economy in the use of communication facilities, and reduction of commercial
cost due to elimination of unnecessary addressee data.

c. Multiple. A message which has to or more addressees, and is of such nature that the
originator considers that each addressee must be aware of all the addressees to whom the
message was addressed. A multiple-address message will not be used when a book message
will suffice.

2. Originator. The originator of the message is the authority in whose message is sent,
or is the police office and/or unit in whose name a message is sent, or is the police office and/or
unit under the direct control of the authority approving a message for transmission. The
originator is responsible for the function of the drafter, and releasing officer.

The originator has the ff responsibilities:

a. To determine if a message is necessary.

b. To determine the addressees and the type of message.

c. To use the message form prescribed by the police organization.

d. To draft the text in accordance with the prescribed manner and procedure.
 e. To determine the precedence.

f. To determine the security classification.

g. To ensure that the message is signed by the releasing officer.

3. Drafter. A drafter is a person who actually composes a message for release by the
originator or the releasing officer.

4. Releasing Officer. A releasing officer is a person who may authorize the

transmission of a message for and in the name of the originator.

5. Text. The text is that part of a message which contains the idea that the originator
desires to communicate. It may also contain such internal instructions that are necessary to
obtain special handling.

a. FILLING OUT of Message Form

1. For Communications Electronic Service or Signal Use, Routing Indicator for

Operator’s Use – The message form has spaces provided for use by CES or Signal Personnel.
No entries are to be made in these spaces at the time the message is prepared by the drafter or
originator. When blank sheets are used, adequate space must be left for this purpose.

2. Precedence Action – The precedence assigned to all action addressees will be

entered in this block.

3. Precedence Info – The precedence assigned to all information addressees will be

entered in this block.

4. Date-Time Group - The date-time group is placed at the date-time group block and
consists of six digits and a zone designation. The first pair of digit denotes the date; the second
pair the hour; the third; the minutes. When using abbreviated procedure, the digit denoting the
date may be omitted. It is then called a time group.

A letter DATE-TIME GROUP designates the time zone. Unless otherwise specified, the
local time of the geographical area will be used in which case there will be either no letter after
the date-time group, or the police executive, or head of the police unit will designate the zone
designation letter corresponding to the local time. For Greenwich Mean Time, the zone
designation letter “Z” is to be used when required.
 5. Message Instructions – Normally reserved for communication center used by the
originator to indicate the desired method of delivery of a message, e.g., radio, landline, visual,
mail, by hand, or convey any other appropriate instructions.

6. From – In this block is entered the designation of the originator. Police abbreviations
should not be used if addressees outside the police service are included.

7. To and Attn or Info - Addressees may be designated as either action or information.

Again police abbreviations should not be used if addressees outside police service are included.

8. Security Classification

a. Responsibility – It is the responsibility of the originator to ensure that proper security

classification is indicated on the message before it is forwarded for transmission, a reply
classification, when contents of the text of the message containing the reply or reference permit.

b. Security Classification – Messages are to be classified as TOP SECRET, SECRET,

CONFIDENTIAL or RESTRICTED whenever their content falls within the definition set forth in
appropriate regulations. Those bearing no security classification should be marked
UNCLASSIFIED or the abbreviations UNCLS.

9. Cite Number – This is to be filled-up by the originator with the office, unit or
originator’s cite number for the message.

10. Text – To save transmission and circuit time required for, normally the message text
should be prepared in block form, i.e., without paragraph numbering, indenting. If paragraphing
is specifically required or desired, modified letter format should be used.

a. Paragraph shall be numbered with Arabic numerals in sequence followed by a

period; sub-sub-paragraphs shall be numbered with Arabic numerals in
parentheses, commencing with “(1);” sub-sub-sub-paragraphs shall be lettered in
parentheses, commencing with “(a).”
 b. Paragraph designations are to be transmitted as those which are written and
not spelled out.

c. When message consists of only one paragraph, this paragraph shall not be
numbered.

11. Reference Message – If the message refers to another message, appropriate

identifying data of the reference message will be inserted in the block.

12. Classified – If the reference message is classified, the YES block will marked, and if
unclassified, the NO block will be marked.

13. Page Number and Number of Pages – This block will be filled according to the
number of message, from pages used to complete the message.

14. Drafter’s Name Title and Phone Number – Data identifying the drafter is entered in
this block.

15. Releasing Officer’s Name, Title and Signature – Data identifying the individual
authorities to release the message is to be entered in the block.

16. PNP Addressees

a. The title and location or unit designation of the signing authority will be
indicated.

b. Zip Codes or Post Office Numbers, or another coded distributions lists will not
be used as originator’s address as part of an address.

c. Messages to a police addressee will be addressed to the Chief of an installation or

head of an agency. Authorized abbreviations may be used. All messages for personnel
serving or on duty within an agency will contain internal instructions for delivery purpose.
 d. Geographical location of an installation or agency will be included. Messages
addressed to an individual located at business or home address will include the street
address, the full name of the city or town and the abbreviated name of the province.

17. Purely Civilian Addressees

a. The originator’s designation will consists of the full title of the chief or head in those
messages addressed to another line agency in the government. Abbreviated titles will
not be used; rather it must be spelled out.

b. When a message is for another line agency addressee, or is to be delivered by a

commercial carrier, handling instructions will be included in the address portion of the
message form. Names of cities or municipalities will be spelled out in full; name of
provinces maybe abbreviated, i.e., Santa Rosa. N.E.

Sample Format of Radio Message Form

PNP RADIO MESSAGE FORM

INSTRUCTION (ORIGINAL FILLS UP BOXES INSIDE DOUBLE LINE ONLY)

FOR COMCEN SIGNAL USE SECURITY CLASSIFICATION
Line 1
Line 2
Line 3
Line 4
PRECEDENCE ACTION PRECEDENCE INFO TIME/DATE MESSAGE

P 1000H 05 JAN 13 INSTRUCTION

ROUTING

INDICATOR FROM: CD NCPO CITE NO. NCPO-130105

OOA 0900H 05 JAN 13 CMA A STABBING INCIDENT TRANSPIRED ALONG
PANGANIBAN DRIVE CMA NAGA CITY CMA INFRONT OFIGLESIA NI KRISTO
CHURCH CMA WHEREIN THE VICTIM ONE CMA JOSE DELA CRUZ CMA 30
YEARS OLD CMA MARRIED CMA JOBLESS AND A RESIDENT OF NO. 34 BRGY
LERMA CMA NAGA CITY CMA WAS ATABBED BY SUSPECT ONE CMA
MARIOEVANGELISTA Y MARCELINO CMA 28 YEARS OLD CMA SINGLE CMA
JOBLESSALSO AND A RESIDENT OF BRGY MABOLO CMA ALSO OF NAGA CITY
PD AS A CONSEQUENCE THEREOF CMA THE VICTIM SUSTAINED MULTIPLE
STAB WOUNDS IN THE DIFFERENT PARTS OF THE BODY AND WAS RUSHED TO
ST JOHN HOSPITAL FOR MEDICAL TREATMENT BUT WAS PRONOUNCED DEAD
ON ARRIVAL OPEN PAREN DOA CLOSE PAREN BY THE ATTENDING PHYSICIAN
THEREAT PD THE SUSPECT WAS ARRESTED AFTER THE INCIDENT BUT THE
WEAPON USED WAS NOT RECOVERD AND HE IS NOW UNDER THE CUSTODY
OF THIS POLICE OFFICE FOR INVESTIGATION AND PROPER DISPOSITION PD
 THE CADAVER WAS MOVED TO THE PNP CRIME LABORATORY SERVICE CMA
CAM SUR PPO CMA NAGA CITY CMA FOR AUTOPSY EXAMINATION PD THE
MOTIVE OF THE INCIDENT IS UNDETERMINED AND THE CASE IS STILL UNDER
INVESTIGATION PD PROGRESS REPORT WILL FOLLOW PD BT
DRAFTER’S NAME AND TITLE TELEPHONE NUMBER

SPO1 Melvin D. delaJusta Clerk, Inves 09284416591

Section
CLASSIFIED NUMBER RELEASER’S NAME AND TITLE SIGNATURE

NO. OF PAGES

1 PINSP ERNESTO G. CASTILLO

Asst Chief, Inves Section

FOR DATE SYSTEM OPTR DATE SYSTEM DATE SECURITY

OPTR USE CLASSIFICATION

SISON 05 R

JAN

13