1 | Page

1. Overview of Project Preparation/Analysis

Project preparation and analysis involve several key steps and criteria to ensure successful
project execution. Here’s an overview:
Steps in Project Preparation and Analysis
1. Define Objectives:
o Clearly outline the project’s goals and desired outcomes.
o Ensure objectives are specific, measurable, achievable, relevant, and time-bound
(SMART).
2. Gather Project Details:
o Collect all relevant information, including timelines, milestones, stakeholders,
resources, and cost estimates.
o Identify any constraints or limitations.
3. Feasibility Study:
o Assess the project’s feasibility by analyzing technical, economic, legal, and
operational aspects.
o Determine if the project is viable and worth pursuing.
4. Risk Analysis:
o Identify potential risks and uncertainties that could impact the project.
o Develop strategies to mitigate these risks.
5. Resource Allocation:
o Allocate resources efficiently, including personnel, equipment, and budget.
o Ensure resources are available when needed.
6. Project Planning:
o Develop a detailed project plan outlining tasks, timelines, and responsibilities.
o Use project management tools to map out the critical path and dependencies.
7. Implementation and Monitoring:
o Execute the project according to the plan.
o Continuously monitor progress and make adjustments as necessary.

1 | Page
 8. Evaluation and Reporting:
o Evaluate the project’s outcomes against the initial objectives.
o Document lessons learned and report on the project’s success and areas for
improvement.
Criteria for Successful Project Analysis
1. Clarity of Objectives:
o Objectives should be well-defined and understood by all stakeholders.
2. Comprehensive Data Collection:
o Gather accurate and complete data to inform decision-making.
3. Thorough Feasibility Assessment:
o Conduct a detailed feasibility study to ensure the project is viable.
4. Effective Risk Management:
o Identify and mitigate risks proactively.
5. Efficient Resource Utilization:
o Allocate and manage resources effectively to avoid bottlenecks.
6. Detailed Planning:
o Develop a comprehensive project plan with clear timelines and responsibilities.
7. Continuous Monitoring:
o Regularly monitor project progress and make necessary adjustments.
8. Transparent Reporting:
o Maintain clear and transparent communication with stakeholders throughout the
project.
By following these steps and criteria, you can enhance the likelihood of successful project
execution and achieve your desired outcomes.
Here’s a brief evaluation of the article on project preparation and analysis:
 Importance of Project Analysis: The article emphasizes the critical role of project
analysis in identifying current and potential future problems, ensuring smooth execution
and timely delivery of projects.
 Phases of Project Planning: It outlines the logical, continuous cycle of project planning,
starting from needs assessment to design and execution.

2 | Page
  Tools and Techniques: The article highlights the necessity of using the right tools for
effective project monitoring and analysis.
 Risk Management: It also touches on the importance of financial analysis, risk
assessment, and having a risk management plan.
This article provides a comprehensive overview of the essential aspects of project preparation
and analysis, making it a valuable resource for project managers and teams.
2. Feasibility Studies
Conducting a feasibility study for a thesis project or research paper involves evaluating
several key factors to determine the practicality and viability of your proposed research. Here
are the main aspects to consider:
1. Technical Feasibility
 Research Design: Ensure that your research design is robust and appropriate for your
study. This includes selecting the right methodology, tools, and techniques.
 Data Availability: Verify that the necessary data is accessible and reliable. Consider
whether you need primary data (collected firsthand) or secondary data (existing data).
 Resources and Equipment: Assess whether you have access to the required resources,
such as software, laboratory equipment, or other tools needed for your research.
2. Economic Feasibility
 Budget: Estimate the costs associated with your research, including materials, travel,
software, and other expenses. Ensure that you have or can secure the necessary funding.
 Cost-Benefit Analysis: Evaluate whether the potential benefits of your research justify
the costs involved.
3. Legal and Ethical Feasibility
 Ethical Considerations: Ensure that your research complies with ethical standards,
including obtaining necessary approvals from ethics committees or institutional review
boards.
 Legal Requirements: Check for any legal constraints or requirements related to your
research, such as data protection laws or intellectual property rights.
4. Operational Feasibility
 Timeline: Develop a realistic timeline for completing your research. Consider the time
needed for data collection, analysis, writing, and revisions.
 Skills and Expertise: Assess whether you have the necessary skills and expertise to
conduct the research or if you need to collaborate with others who do.

3 | Page
5. Scheduling Feasibility
 Project Milestones: Identify key milestones and deadlines for your research project. This
helps in tracking progress and ensuring timely completion.
 Contingency Plans: Develop contingency plans to address potential delays or obstacles
that may arise during your research.
6. Market and Social Feasibility
 Relevance and Impact: Consider the relevance of your research to the academic
community and its potential impact on society. Ensure that your research addresses a
significant problem or gap in the literature.
 Stakeholder Support: Identify and engage with stakeholders who may have an interest
in your research, such as academic advisors, funding bodies, or industry partners.
By thoroughly evaluating these factors, you can determine whether your thesis project or
research paper is feasible and worth pursuing
A feasibility study evaluates the practicality and potential success of a proposed project.
Here are the key points from the article:
 Purpose: It assesses whether a project is viable by examining technical, economic,
operational, legal, and scheduling aspects.
 Components: The study includes financial analysis, market demand, technical
requirements, and operational capabilities.
 Benefits: Identifies potential challenges and opportunities, helping in informed decision-
making.
 Process: Conducted during the project initiation phase to evaluate risks and determine the
project’s viability.
3. Market and Demand Analysis
For a solid market and demand analysis in a research paper, here’s a quick roadmap:
1. Define the Market: Detail the target market, including size, demographics, and geograph
ic location.
2. Market Segmentation: Identify different segments within the market and their specific n
eeds and preferences.
3. Market Trends: Discuss current and emerging trends affecting the market, such as techn
ological advancements and changes in consumer behavior.
4. Demand Analysis: Evaluate the demand for your product or service, including historical
data, growth projections, and factors influencing demand.

4 | Page
5. Competitive Analysis: Assess the competitive landscape, identifying major players, their
market share, strengths, and weaknesses.
6. SWOT Analysis: Conduct a SWOT analysis to identify internal and external factors that
can impact your market position.
7. Customer Insights: Gather and analyze data on customer needs, preferences, and buying
behavior.
8. Regulatory Environment: Outline any regulatory requirements or constraints affecting t
he market.
9. Summary and Recommendations: Summarize your findings and offer recommendation
s based on the analysis.

 Here are some key points about market and demand analysis based on the
article:
 Supply and Demand Theory: The theory, popularized by Adam Smith, explains that as
the price of a good rises, consumer demand decreases, and producers manufacture more
to gain profits. The equilibrium price is where supply and demand intersect.
 Impact of External Forces: Events like the COVID-19 pandemic can cause significant
supply and demand shocks, affecting various industries and occupations.
 Consumer Behavior: In competitive markets, buyers and sellers adjust their trading
behavior based on price changes. As prices rise, the quantity demanded typically falls.
 Predicting Demand: Unpredictable events can disrupt demand forecasts, making it
challenging for retailers and suppliers to manage inventory and production.
4. TECHNICAL FEASIBILITY ANALYSIS
Evaluating the technical feasibility of the thesis project involves several critical
considerations to ensure that your research can be successfully conducted from a technical
standpoint. Here are the key factors to consider:
1. Research Design and Methodology
 Appropriateness: Ensure that the chosen research design and methodology are suitable
for addressing your research questions or hypotheses.
 Tools and Techniques: Verify that the tools and techniques you plan to use are
appropriate and effective for your study.
2. Data Availability and Quality
 Data Sources: Confirm that the necessary data is available and accessible. This includes
both primary data (collected firsthand) and secondary data (existing data).

5 | Page
 Data Quality: Assess the reliability and validity of the data sources to ensure accurate
and credible results.

3. Technical Resources and Equipment

 Hardware and Software: Ensure you have access to the required hardware and software
needed for data collection, analysis, and other research activities.
 Technical Support: Consider the availability of technical support for troubleshooting
and maintaining equipment and software.
4. Skills and Expertise
 Research Skills: Evaluate whether you possess the necessary skills and expertise to
conduct the research. This includes statistical analysis, programming, or any specialized
techniques.
 Collaboration: Identify if you need to collaborate with other researchers or experts who
have the required technical skills.
5. Technical Risks and Constraints
 Potential Risks: Identify any technical risks that could impact your research, such as
equipment failure, data loss, or software issues.
 Mitigation Strategies: Develop strategies to mitigate these risks, such as backup plans,
alternative methods, or additional training.
6. Compatibility and Integration
 System Compatibility: Ensure that the tools and technologies you plan to use are
compatible with each other and with existing systems.
 Integration: Consider how different components of your research will integrate and
work together seamlessly.
7. Timeline and Scheduling
 Project Timeline: Develop a realistic timeline for completing your research, including
milestones and deadlines for each phase.
 Time Management: Ensure that you can manage your time effectively to meet these
deadlines.
8. Budget and Funding
 Cost Estimation: Estimate the costs associated with your research, including equipment,
software, and other resources.

6 | Page
 Funding Sources: Identify potential funding sources and ensure that you have or can
secure the necessary financial support.
By thoroughly evaluating these factors, you can determine the technical feasibility of your
thesis project and ensure that you are well-prepared to conduct your research successfully

Here is a summary of the Technical Feasibility Analysis section from the

document:
 Location and Site: The factory will be located in Bahir Dar city industrial zone,
chosen for its proximity to customers and raw materials.
 Land, Buildings, and Civil Works: The project will utilize a 30,000m² site, with plans
for efficient production capacity.
 Raw Materials and Utilities: The factory will use locally available raw materials like
fabrics, buttons, and sewing threads. Utilities include electricity, water, and fuel oil.
 Technology and Engineering: The production process involves steps like fabric
relaxing, cutting, sewing, and quality control. The factory will use labor-intensive
machinery sourced from Europe and Asia.
 Machinery and Equipment: The total cost for machinery and equipment is estimated
at Birr 28,894,078.45, including various types of sewing machines and other necessary
equipment.
This section outlines the practical aspects of setting up and running the garment factory,
ensuring it is feasible and efficient.
5. ORGANIZATIONAL/INSTITUTIONAL ANALYSIS
Conducting an organizational or institutional analysis for your thesis project involves
examining the structures, processes, and dynamics within the organization or institution
related to your research. Here are the key considerations:
1. Organizational Structure
 Hierarchy and Roles: Understand the organizational hierarchy, including the roles and
responsibilities of different members.
 Departments and Divisions: Identify how the organization is divided into departments
or divisions and how these units interact.
2. Institutional Framework
 Policies and Procedures: Review the formal policies, procedures, and regulations that
govern the organization.
 Norms and Culture: Examine the informal norms, values, and culture that influence
behavior within the organization.

7 | Page
3. Stakeholder Analysis
 Internal Stakeholders: Identify key internal stakeholders, such as employees, managers,
and board members, and understand their interests and influence.
 External Stakeholders: Consider external stakeholders, including customers, suppliers,
regulators, and the community, and their impact on the organization.
4. Resource Allocation
 Financial Resources: Assess the financial health of the organization, including budget
allocation and financial management practices.
 Human Resources: Evaluate the availability and management of human resources,
including skills, expertise, and workforce dynamics.
 Physical Resources: Consider the physical resources available, such as facilities,
equipment, and technology.
5. Operational Processes
 Workflow and Processes: Analyze the key operational processes and workflows within
the organization.
 Efficiency and Effectiveness: Evaluate the efficiency and effectiveness of these
processes and identify areas for improvement.
6. Institutional Environment
 Regulatory Environment: Understand the regulatory environment in which the
organization operates, including relevant laws and regulations.
 Market Conditions: Consider the market conditions and competitive landscape that
affect the organization.
7. Organizational Change and Development
 Change Management: Examine how the organization manages change, including
strategies for implementing new initiatives and adapting to external pressures.
 Innovation and Development: Assess the organization’s capacity for innovation and
development, including research and development activities.
8. Performance Metrics
 Key Performance Indicators (KPIs): Identify the KPIs used to measure organizational
performance.
 Benchmarking: Compare the organization’s performance against industry benchmarks or
best practices.
9. Institutional Theory Application

8 | Page
 Institutional Logics: Apply institutional theory to understand the underlying logics that
drive organizational behavior and decision-making.
 Institutional Change: Analyze how institutions evolve over time and the factors that
drive institutional change.
Here is a brief evaluation of the institutional/organizational analysis from the project
proposal for JENFOK Trading PLC Garment Factory:
 Company Ownership: The business is a sole proprietorship established in Bahir Dar
city, currently involved in business and management consulting.
 Vision and Mission: The vision is to provide quality garment products for both
international and domestic markets, while the mission focuses on producing textile
products using environmentally friendly methods and creating a profitable company.
 Key Success Factors: These include secure supply contracts, prime business location,
quality products, competitive pricing, on-time delivery, and efficient labor.
 SWOT Analysis:
o Strengths: Availability of raw materials and low-cost labor.
o Weaknesses: Inexperienced technical staff.
o Opportunities: Growing demand for garment products and government
incentives.
o Threats: Government policies, price fluctuations, and power interruptions.
6. Financial Analysis and Projection
When tackling the financial analysis and projections for a thesis, here are some key points to
keep in mind:
 Revenue Projections: Estimate future revenue based on market analysis, historical data,
and industry trends.
 Cost Structure: Detail fixed and variable costs, including production, marketing, and ad
ministrative expenses.
 Profit Margins: Calculate gross, operating, and net profit margins to assess the profitabil
ity of the business.
 BreakEven Analysis: Identify the breakeven point where total revenue equals total costs.
 Cash Flow Forecast: Project the inflows and outflows of cash to ensure the business can
meet its financial obligations.
 Capital Requirements: Determine the necessary capital to start and grow the business, i
ncluding funding sources.

9 | Page
  Financial Ratios: Use ratios like liquidity, solvency, and profitability to assess the financ
ial health of the business.
 Sensitivity Analysis: Test how changes in key assumptions impact financial projections.
 Risk Assessment: Identify potential financial risks and develop strategies to mitigate it.
 Assumptions: Clearly state all assumptions made during the financial analysis to ensure t
ransparency.
Here is the Financial Analysis and Projection of the thesis given
 Investment Cost: Total estimated at Birr 50.065 million, with 25% equity and 75%
bank loan.
 Profitability: Projected to generate profit from the first year, with an IRR of 23% and
NPV of Birr 98,061,806.10.
 Break-even Analysis: Break-even point at 208,559,834.38 units.
 Payback Period: Estimated at 3.26 years.
7. Project Appraisal, Financial Evaluation and Selection
 Financial Ratios: Return on sales (1.8%), return on equity (45%), and return on
investment (11%).
 Economic Benefits: Includes foreign currency earnings, job creation for 520 people,
and tax revenue generation.
8. Appraisal Report
SWOT Analysis: Strengths include availability of raw materials and low-cost labor. Weaknesses
involve inexperienced technical staff. Opportunities include government incentives and export
potential. Threats are government policies and price fluctuations.
Market Feasibility: Targets both domestic and international markets, with a focus on exporting
60% of products.

10 | P a g e