2024 First International Conference on Pioneering Developments in Computer Science & Digital Technologies (IC2SDT)

Attendance Management System Using Geofencing

Technology
2024 First International Conference on Pioneering Developments in Computer Science & Digital Technologies (IC2SDT) | 979-8-3503-6501-6/24/$31.00 ©2024 IEEE | DOI: 10.1109/IC2SDT62152.2024.10696345

Mehraj Tamboli Gitanjali Katore Shivangi Patale

Dept of Electronics & Telecommunication Dept of Electronics & Telecommunication Dept of Electronics & Telecommunication
JSPM’s RSCOE, Tathawade, Pune JSPM’s RSCOE, Tathawade, Pune JSPM’s RSCOE, Tathawade, Pune
Pune, India Pune, India Pune, India
mehrajtamboli0908@gmail.com gitanjalikatore5050@gmail.com shivangipatale2002@gmail.com

Nestor Johnson Philips

Dept of Electronics & Telecommunication
JSPM’s RSCOE, Tathawade, Pune
Pune, India
nestorjohnsonphilips@gmail.com

Abstract— In institutions it is considered an important to knowledge transfer. However, monitoring teacher engagement
teachers to be actively involved in the attendance process to is still a challenge, for universities. One straightforward method
facilitate knowledge transfer. One common approach is for is to have teachers physically sign a participation form during
teachers to manually sign an attendance sheet. However, a such scheduled lectures and other tasks.
sheets can easily be Lost. Moreover, relying on paper-based
The primary aim of this research is, to proof of how a mobile
systems can lead to wasted time and hinder learning productivity
in the classroom. While there are paperless attendance systems attendance app, developed using the geo fencing technology
available, like Biometric or Android based solutions they often can accurately determine a person’s precise location by
require hardware such as computers either RFID readers which utilizing GPS on their smartphone. The thought-out design of
can result in increased costs for both equipment and maintenance. this application system aims to enhance user experience and
Taking these factors into account our aim is to the tackle this issue improve the efficiency of attendance tracking processes. The
by developing an attendance system that minimizes the need, for application we've created makes use of the features found in 4G
hardware and software requirements. We do this by improving the Wi Fi and GPS technologies. Its specifically designed to work
mobility of presenting attendance systems and leveraging both on the Android platform. Its main purpose is to provide an
GPS and Geo Fence methods.
automated method, for tracking attendance distinguishing
Keywords—Attendance process, Paperless attendance, GPS and between "check in" and "check out" actions. By combining the
GeoFence techniques, Mobility aspect, Hardware requirements, power of GPS and Wi Fi4G this application ensures real time
Learning productivity location data making attendance management and more reliable
process. To sum up this application offers benefits, to
I. INTRODUCTION administrators and employees for monitoring attendance. They
In many institutions, universities, and colleges, the traditional can conveniently access, monitor and make changes to
Techniques of keeping track of students and teacher attendance attendance data stored in a database through this system. By
are still in use [1][4]. These attendance systems have many combining technology with geo fencing, it presents a solution
drawbacks as they help students in marking a fake attendance. that minimizes the need for tedious manual work in traditional
All the attendance records are maintained and analyzed by the attendance tracking. As a result, overall accuracy and
faculty members manually in the form of present or absent list efficiency, in attendance management are significantly
taken by class teachers. If the sheet is lost or misplaced the improved.
attendance can't be restored easily, faculty have to take the
attendance again where more of the chances of fake attendance
are increased. There is no automatically restoring and analyzing
of data, Thus the geo attendance system which is based on
geofencing technology will mark the attendance automatically
by analyzing the students or teachers’ location in particular area
and kept the records of the captured data. With geo attendance
systems there is no need to analyze and maintain the sheets by
faculty members for attendance purpose, hence this system
helps in maintaining the data in easiest way.
Recording information safely and efficiently as an instructor or
representative isn't a job especially when dealing with devices Fig.1. The current built on hardware biometric attendance
at once. Educational institutions recognize the value of teachers system [6]
actively participating in the learning process to enhance

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 2024 First International Conference on Pioneering Developments in Computer Science & Digital Technologies (IC2SDT)

II. LITERATURE SURVEY attendance. Geofencing ensures attendance is recorded only

within designated areas
To overcome the limitations of Principal Component Analysis
this approach primarily relies on the efficiency of the HMM
model. By utilizing this model, it achieves face identification
while reducing storage requirements and improving accuracy
[2][7][8][9]. However, despite strategies to increase attendance
the outcomes have been largely disappointing. Both attendance
and these approaches suffer from a flaw – the possibility of
activities that can lead to higher absence rates. Examine the use
of mobile apps and cloud-based platforms for attendance
monitoring [4]. These solutions enable instructors to record
attendance using tablet or smartphones, and the data is instantly
linked to a central system that administrators can access [3][4].
Examine how artificial intelligence (AI) and machine learning
are being utilized to create predictive attendance systems that
evaluate past attendance records to forecast future attendance
trends and identify students who may be at risk of chronic
absences. Examine Internet of Things (IoT)-based attendance
systems that track instructor and student presence in classrooms
using sensors and connectivity. Data is wirelessly transferred to
a central database for analysis.
Examine research and initiatives that use GPS technology in
attendance systems to monitor the whereabouts and attendance
of teachers. Talk about the practical issues, restrictions, and Fig.2. Block Diagram for System Architecture
accuracy of GPS-based attendance systems. Examine the
literature on the integration of GSM (Global System for Mobile d) Database: Set up a robust database (SQL, Firebase, etc.)
Communications) technology for communication and data to store user profiles, attendance records, timestamps, and
transmission in attendance systems. Talk about the ways that location data securely.
GSM makes remote monitoring and real-time data transfer e) Attendance Marking: Develop features for users to
possible. Hybrid GPS-GSM Attendance Systems: Study studies mark attendance manually or automatically upon entering
and applications of GSM and GPS-based attendance systems a predefined geofenced area.
that improve coverage and dependability. Talk about how the f) Attendance History: Implement a feature for users and
limits of particular technology are solved by these hybrid administrators to view attendance history, including dates,
systems. Mobile Application Development: Examine previous times, and locations of attendance marks.
research on creating Android apps that track attendance, paying g) Real-time Updates: Enable real-time syncing between
particular attention to features, UI design, and GPS and GSM the mobile app and the server to ensure attendance data is
module integration [10][11]. updated instantly.
In a research report ‘Gao’ proposed an attendance management h) Administrative Dashboard: Create a web-based
technique called AMMoC (Attendance Management Method dashboard for administrators to manage user accounts,
based on Crowdsensing) [1]. generate attendance reports, and monitor attendance
patterns.
III. PROPOSED STRUCTURE i) Notifications: Implement push notifications to remind
users to mark attendance and inform administrators of
Designing an Android-based Geo-Attendance Management attendance anomalies.
System involves several components: j) Data Security: Implement encryption protocols and
secure APIs to protect data transmission and storage.
a) User Interface: Create intuitive screens for users to mark k) Reporting: Develop customizable reporting features for
attendance, view attendance history, and manage their profiles. administrators to analyse attendance data, track trends, and
b) Authentication: Implement secure login methods like generate insights.
username/password, biometric, or two-factor authentication to l) Offline Support: Ensure the app functions partially
ensure user identity. offline, allowing users to mark attendance even in areas
c) Geo-location Services: Utilize GPS or geofencing APIs to with limited connectivity. Sync data when the connection
capture accurate location data when employees mark is restored.
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 2024 First International Conference on Pioneering Developments in Computer Science & Digital Technologies (IC2SDT)

m) Compliance: Ensure the system complies with local

regulations and data protection laws concerning employee
attendance and location data. Sign up
n) Testing: Rigorous testing for functionality, security,
and usability to identify and fix potential issues before
deployment.
o)..Documentation: Provide comprehensive document- Firebase
ation for users and administrators, explaining how to use Authentication
the system effectively. By considering these components,
you can create a comprehensive and effective Android-
based Geo-Attendance Management System.
Yes
Email exits User Already Exist
Server UID send Or Not ?
To Android
No

User Database
Server Admin
Create
Fig.3. Architecture of attendance system new user

The system architecture of Android Based geo-attendance

Created
management is shown in fig.These system consists of three
major sectors i.e.,Admin side , student or teacher login side
and server .Admin can access the attendance sheet of every
UID generation
student or teacher for viewing purpose.Admin also add or
remove the profiles from the databases acclording to new
admissions or students or teachers who left the college. Fig.4. Flowchart of the user signup
The principle of geo attendance.Geo fencing technology is
a kind of location based technology,through the aquisation
IV. Methodology:
of correct location in specific area with the hepl of GPS of
the mobile phones.The main purpose of the geo fencing is Geofencing:
to collect the information of the students and teachers to Geofencing technology is the best way to reshaping the
determine whether they are present into the classroom or attendance systems, offering an effective way to track the
not. attendance in various settings. The geofencing process starts
Flowchart and algorithm of the geo attendance with the setting up virtual boundaries called geofences around
management system is as follows the specific areas like school, colleges, offices or any other sites
where we want to apply the geo attendance systems. These
boundaries are defined by using GPS technology. GPS is
Algorithm: Global Positioning System technology. GPS technology plays
a very important role in the geofencing technology for
1) Open the app on android mobile phone. attendance systems, it provides an accurate location tracking
2) Enter your credentials to login into your account within the specific virtual areas like colleges, School or
3) If you don’t have an account, then sign up and login construction sites. When individuals with enters in a specified
again areas with GPS enabled devises, such as mobile phones or leave
4) For login, Authentication is done from Firebase. those specific areas or boundaries, the GPS systems captured
5) Inside the My activity Clock in and clock out is done these movements [5]. These data are used to record the
manually by using fingerprint Authentication process. attendance of individuals automatically without human
6) If Fingerprints matches and user location is in defined interference.
location then attendance is marked as present.
The working of the system is simple and easy to use Geofencing technology in geo attendance systems reduces the
and maintain. Also, here GPS location plays very important need for manual entry, fingerprint authentication or card
role in checking and capturing your location in given swapping, improves the accuracy and reduces the human efforts
specific area for attendance purpose. and decrease the work of faculty coordinators who are taking
care of attendances in colleges or institutes. Attendance data is
captured in real time manner and provides fast and easy
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 2024 First International Conference on Pioneering Developments in Computer Science & Digital Technologies (IC2SDT)

management for attendance systems. The second aspect of

geofencing is the implementation of triggers. Such devices as
smartphones with an Internet connection make it possible for
the user to get an alert when their mobile gets to a preconfigured
location. Also, they can initiate an activity targeted toward that
device and so on.

In this application we fetch latitude and longitude of user by

accessing their location and we defined the latitude, longitude
of campus area to restrict user for login.

Fig.6.5. User- About Fig.6.6. User- Profile

Fig.5. JSPM's RSCOE, Pune's Geofenced Area

Fig.6.7. Admin- List Fig.6.8. Admin- Student

• Snapshots Of Application:
Wise

V. CONCLUSION

A simple and user-friendly solution, for tracking attendance in

institutions is the Attendance System Using Geo Fencing
Fig.6.1. Splash Screen Fig.6.2. Login Page Application, which operates on Android smartphones. This
system effectively combines GPS, Wi-Fi connections and a
main server to streamline the attendance process.
The future plans for this application involve expanding its
compatibility to include operating systems like Symbian,
Blackberry and iOS. By doing a wider range of smartphone
users will have access, to this convenient system. This
expansion aims to cater to the needs of institutions by
accommodating a student population in an increasingly mobile
and digital world.

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 2024 First International Conference on Pioneering Developments in Computer Science & Digital Technologies (IC2SDT)

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