Group 1 Benavente Rosquites Valenzuela Antiado Villamater Dela Torre Borja Lotino

L E S S O N 4

ADVANCED
SPREEDSHEET
SKILLS
E M P O W E R M E N T T E C H N O L O G Y

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MICROSOFT EXCEL
According to Microsoft Excel (2020,
August 25), “MS Excel is a commercial
spreadsheet application that is
produced and distributed by Microsoft
for Microsoft Windows and Mac OS
operating systems. It features the ability
to perform basic calculations, use
graphing tools, create pivot tables, and
create macros, among other useful
features.” Learn More

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MICROSOFT EXCEL
It has the standard feature of an
electronic spreadsheet which uses cells
that are represented in rows and
columns designed to perform arithmetic
operations. MS Excel is widely used in
accounting and financial applications, as
well as in statistics and engineering
calculations.

Learn More

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MS Excel
Important Screen
Elements 04
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1 2

6 Figure 2: MS Excel Important Screen Elements 05

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MS Excel Important Screen Elements

1.) NAME BOX

-Shows the cell reference of the active cell. This can also be used to locate
a cell.
2.) FORMULA BAR
-The area where you can enter or edit text or formulas.
3.) ACTIVE CELL
-A cell that is selected. The active cell is indicated in the Name Box at the
Formula Bar.

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MS Excel Important Screen Elements

4.) CELL
-A cell is the rectangular area where a column and a row intersect. Each cell
is identified by a cell reference which its column and row location.
5.) WORKSHEET
-Each workbook contains worksheets with sheet tabs located at the bottom
of the worksheet. The sheet tab identifies the name of the worksheet.
(Example. Sheet1, Sheet2, Sheet3)
6.) WORKBOOK
-A file that contains one or more worksheets which you can use to organize
various kinds of related information. 07
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1 FORMULA
-is used to calculate values. Use of an equal sign or
the Auto Sum function is needed to build a formula.
2 TEXTS
-are letters, symbols, numbers, and spaces or any
combination that you enter into a cell.
3 VALUE
-is a number that you enter into a cell that you may
use in a formula later. You may include in the value
the numeric symbols such as decimal point,
comma, or currency. 08
 ARITHMETIC OPERATION AND CORRESPONDING KEYBOARD SIGN

SIGN OPERATION EXAMPLE FUNCTION

+ Addition =B5 + C5 Adds the values of cells B5 & C5.

- Subtraction =B5 - C5 Subtracts the values of cells C5 from cell B5.

* Multiplication =B5 * C5 Multiplies the values of cells B5 from cell C5.

/ Division =B5 / C5 Divides the values of cells B5 from cell C5.

^ Exponentiation =B5 ^ C5 Increases the values of cells B5 from cell C5.

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 CONSTANTS
FUNCTIONS
= PI () *A8 ^ 7 – 6 + 1
REFERENCE

OPERATORS
PARTS OF A FORMULA

Functions The PI () function returns the value of pi: 3.1416…

References D8 returns the value in cell D8

Constants Numbers or text values entered directly into a formula, such as 4,3,9

The ^ (caret) operator raises a number to a power

The * (asterisk) operator multiplies numbers

Operators
The + (plus) operator add numbers

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The – (minus) operator subtracts numbers
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ENTERING LABELS AND DATA

Text entries include any combination of letters, symbols, numbers, and spaces.
To create the sample below, follow the steps:
1.On cell A1, type Coffee Mucho.
2.On cell A2, type Sales for the First quarter.
3.Type the headings of the table.

Values are numbers that represent a quantity, price amount, exam score, and any
value. To create the samples in the next figure, follow the steps:
1.On cell B5, type 19574
2.On cell B6, type 29022

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ENTERING LABELS AND DATA

TEXT

VALUES

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ENTERING FORMULAS

Formulas are arithmetic calculations that can be performed in Excel.

An excel formula always begin with an equal (=) sign. To create the
sample on the next figure, follow the steps.
1.On cell E5, type =B5+C5+D5 then press the Enter key.
2.On cell E6, type =B6+C6+D6 then press the Enter key.
3.Type the rest of the formulas.
4.Another way you can do especially when adding on a long worksheet,
on cell E5 type the = sign, click the mouse on B5 and drag it up to D5
then press the Enter key.
5.View the formula, select the cell and look at the Formula bar. 13
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ENTERING FORMULAS

TEXT

VALUES

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NUMBER [###] REPLACEMENT

If the number is too long to fit within the cell boundaries, Excel displays a series of symbol
### in the cell. The number and the formula are still stored in the cell, but the width of the
cell is not enough to show the whole number. To display the value, you must increase the
size of the column width. There are many ways to increase the Size of the column width.
1.) Go to the cell where the ### symbol appears.
2.) Click the Home tab, go to the Cells group and click the Format button. On the drop-
down list, select Column Width. On the Column Width dialog box, type the
width size you prefer and click OK.
3.) You can also click the column header to highlight the column and right click the mouse.
4.) On the Context menu, click Column width and on the dialog box, type the size
you prefer.
5.) Or you can simply place your mouse pointer between the column headers and when
the double-headed arrow appears, drag the mouse to resize.
6.) Another way is to double click the double-headed arrow to auto-fit the column. 15
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NUMBER [###] REPLACEMENT

FORMAT

DRAG OR DOUBLE
COLUMN
CLICK THE ARROW
WIDTH

COLUMN WIDTH
DIALOG BOX

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FORMULA ERROR MESSAGES

If a formula does not work, Excel will display the following

messages where you should modify your data or formula.

FORMULA ERROR MESSAGES

Error Meaning

#DIV/O1 Attempts to divide by zero

#VALUE! Tries to calculate something that is not a value (such as a text)

Addresses a cell that does not exist (such as a deleted cell) or is

#REF!
invalid
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FORMULA ERROR MESSAGES

Uses a cell name that you have not defined, was misspelled,
#NAME?
or cannot be recognized

#NUM! Attempts an invalid numeric data for the type of operation

#N/A! Formula or function cannot find the referenced data

#NULL! Space was used in formula that reference multiples ranges

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FORMULAS TAB

The Formula tab on the Ribbon contains the built-in functions

to perform mathematical calculations on your worksheet
data.

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FORMULAS TAB COMMANDS

GROUP ICON NAME FUNCTION

Insert Function Edits the formula in the current cell

Auto Sum Displays the sum of the selected cells

Recently Used Browses and selects from a list of recently used functions

Financial Browses and selects from a list of financial functions

Function Logical Browses and selects from a list of logical functions

Library Text Browses and selects from a list of text functions

Date & Time Browses and selects from a list of date & time functions

Lookup &
Browses and selects from a list of Lookup & Reference functions
Reference

Math & Trig Browses and selects from a list of Math & Trig functions

More Functions Browse more functions 20

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Defined
Creates, edits, deletes and finds all the names used in the
Names Name Manager
workbook

Names cells so that you can refer to them in formulas

Define Name by that name

Use in formula Chooses a name used in your workbook

Create from Selection

Automatically generates names from the
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Shows arrows t indicate what cells affect the value of the

Trace Precedents
currently selected cell

Shows arrows that indicate what cells affected by the

Trace Dependents
value of the currently selected cell

Removes the arrows drawn by Trace Precedents and Trace

Remove Arrows
Dependents

Formula Displays the formula in each cell instead of the resulting

Show Formulas
Auditing value

Error Checking Checks for common errors that occur in formula

Debugs a formula by evaluating each part of the formula

Evaluate Formula
individually

Monitors the values of the certain cells as changes are

Watch Window
made to the spreadsheet 22
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Calculate options Specifies when formulas are calculated

Calculation Calculate now Calculates the entire workbook now

Calculate Calculates the current sheet now

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FUNCTIONS
Built-in formulas you can use to make your worksheet construction easier.
EXCEL FUNCTIONS

FUNCTION DESCRIPTION

=SUM Calculates the sum of the values of a range of cells

=AVERAGE Calculates the arithmetic mean or average of a range of cells or values

=MAX Gives the maximum value in a range of cells or values

=MIN Gives the minimum value in a range of cells or values

=COUNT Counts the number of cells in a range of cells or values

Shows a series of calculations using the same formula but a different value for each
=IF 24

calculation to determine whether the formula is true or false

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EXCEL FUNCTIONS
Found by clicking the Home tab, go to the Editing group and in
the Formulas tab click Function Library group.

FUNCTIONS

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EXCEL FUNCTIONS

Formulas Tab
Functions

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USING THE SUM FUNCTION

1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) Highlight the data that you would like to add.
4.) Press the Enter key to finish the formula.

Auto Sum

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USING THE AVERAGE FUNCTION

1.) Click on the cell you want to perform the formula.
2.) Click on the Formulas Tab, go to the Function Library group and click the AutoSum drop-down button.
3.) On the drop-down menu, click the Average command and highlight the data that you would like to find
the average value.
4.) Press the Enter key to finish the formula.

Average

Highlight
to find
average value 28
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USING THE MAX FUNCTION

1.Click on the cell you want to perform the formula.
2.Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.On the drop-down menu, click the Max command and highlight the data that you would like to find the
maximum value.
4.Press the Enter key to finish the formula.

Max

Highlight to find
maximum value
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USING THE MIN FUNCTION

1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) On the drop-down menu, click the Min command and highlight the data that you
would like to find the maximum value.
4.) Press the Enter key to finish the formula.

Min

Highlight to find
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minimum value
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USING THE COUNT FUNCTION

1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) On the drop-down menu, click the Count command and highlight the data that you
would like to find the maximum value.
4.) Press the Enter key to finish the formula.

Count

Highlight to find
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number of entries
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USING THE COUNT FUNCTION

1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) On the drop-down menu, click the Count command and highlight the data that you
would like to find the maximum value.
4.) Press the Enter key to finish the formula.

Count

Highlight to find
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number of entries
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USING THE IF FUNCTION

1.) Click on the cell you want to perform the IF function.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum
drop-down button.
3.) On the drop-down menu, click the More Functions and on the Insert Function dialog box select the IF
Command.
4.) On the Function Argument dialog box, fill up the required information on the boxes.
5.) Logical test is a statement that gives condition and can be evaluated by true or
false. For example, B15>=1000 (the value of the cell B15 is greater than or equal to 1000)
6.) On the value IF_true, it is the value that is returned if the logical test is TRUE. For
example, "Approval Required" (the text will appear on the selected cell if the value of cell B15 satisfies the
condition.)
7.) On the value IF_false, it is the value that is returned if the logical test is FALSE. For example, "No Need For
Approval (the text ill appear on the selected cell if the value of cell B15 does not satisfy the condition.)
8.) If you had already filled up the function argument, click OK.
9.) Another way is on the formula bar, type the following formula =IF(B15>=1000,
=1000,"APPROVAL REQUIRED","NO NEED FOR APPROVAL").
10.) The formula should always start with an equal sign ( = ) and arguments separated by commas (,). 33
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Insert
Function
Functions
Options

IF Function
Arguments
Dialogue Box

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OTHER FUNCTIONS
The list of functions in the Function Library includes specialized functions
that are used for financials, programming, engineering, querying
databases.

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FINANCIAL FUNCTIONS

PMT
Computes the payment required to amortize a loan over a specified number of periods

IPMT Computes the interest portion of an individual loan payment, assuming a constant payment and interest rate

NPER Computes the number of periods required to amortize a loan, given a specified payment

SLN Calculates straight-line depreciation for an asset

LOGICAL FUNCTIONS

IF Applies a logical test that results in a true or false

Nested
Creates a hierarchy of tests
IF

AND Returns FALSE if any of its arguments are false and returns TRUE only if all of its arguments are true
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TEXT FUNCTIONS

CLEAN Removes all nonprintable characters

Combines text from multiple fields into one cell. This is useful
CONCANTENATE
especially when importing from a database where data are entered in separate fields.

EXACT Compares two text strings to see if they are the same

LEFT Returns the first num_characters in a text string

UPPER Converts text into all-uppercase characters

DATE & TIME FUNCTIONS

TODAY () Inserts the current date

NOW () Inserts both the current date and time

WEEKDAY Returns the day of the week for a specific date

DAYS Converts text into all-uppercase 37

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LOOKUP AND REFERENCE FUNCTIONS

searches the first column of table_array and returns a value from the same row in the column indicated by
VLOOKUP
col_index_num

Searches the first row of table_array and returns a value from the same column, in the row indicated by
HLOOKUP
row_index_num

ROWS Returns the number of rows in the specified range

MATH & TRIG FUNCTIONS

SUMIF Combines the IF and SUM functions to add specific values in a range according to the criterion you supply

COUNTIF Similar to SUMIF, but count cells in the specified range that match your specified criterion

PRODUCT Multiplies all of its arguments

ROUND Rounds a number by using this function for a specified number of digits
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THANK YOU!!!

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GROUP 1

KATE JANALLE CRUIZ DANIELLE AALIYAH AIRESH MAE

01 02 03 04
VILLAMATER DELA TORRE ANTIADO ROSQUITES

MARK PAUL JOHN PATRICK KIELLE URIEL

05 06 07 08
BENAVENTE VALENZUELA BORJA LOTINO

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