USER MANUAL

November - 2018

RCH
“An augmented version of MCTS” application has
been designed for early identification and tracking of
the individual beneficiary throughout the
reproductive life cycle.

Application facilitates to ensure timely delivery of

full component of antenatal, postnatal & delivery
services and tracking of children for complete
immunization services.

RCH portal has been designed to meet the

requirements of the RMNCH program by
incorporating additional functionality and features of
the MCTS.

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 Table of Contents
Executive Summary ............................................................................................................................................................... 4
Data entry Process Flow ........................................................................................................................................................ 5
1. Login & Set Hierarchy………………………………………………………………………………………………..,…6
2. Village Profile Registration ............................................................................................................................................... 8
3. Profile Registration without ANM/ASHA/AWW/MPW................................................................................................. 11
4. Health Provider/ ASHA Entry ......................................................................................................................................... 12
4.1 Health Provider /ASHA Search ................................................................................................................................... 12
4.2 Health Provider /ASHA Registration........................................................................................................................... 13
4.3 Health Provider / ASHA Transfer (Migration) ............................................................................................................ 14
5. Eligible Couple ................................................................................................................................................................ 17
5.1 Eligible Couple Entry .................................................................................................................................................. 17
5.2 Eligible Couple Tracking [Family Planning Visits]..................................................................................................... 19
5.3 Eligible Couple Search ................................................................................................................................................ 20
5.3.1. Eligible Couple with RCH/MCTS-ID.................................................................................................................. 20
5.3.2 Eligible Couple without RCH-ID........................................................................................................................ 22
6. Pregnant woman............................................................................................................................................................... 26
6.1 PW Registration: General Information (PG-1) ............................................................................................................ 26
6.2 PW Registration: General Information (PG-2) ............................................................................................................ 27
6.3 PW: ANC Details......................................................................................................................................................... 29
6.4 PW: Abortion Case .................................................................................................................................................... 31
6.5 PW: Delivery Outcome .............................................................................................................................................. 32
6.6 PW: Infant Details...................................................................................................................................................... 33
6.7 PW: Mother PNC Details ........................................................................................................................................... 34
6.8 PW: Infant PNC Details ............................................................................................................................................. 35
7. EC Re-Registration………………………………………………………………………………………………………36
8. Pregnant Woman Search .................................................................................................................................................. 38
8.1 PW with RCH/MCTS-ID ........................................................................................................................................... 38
8.2 PW without RCH/MCTS-ID ...................................................................................................................................... 39
9. Child Entry ....................................................................................................................................................................... 42
9.1 Child Entry ................................................................................................................................................................. 42
9.2 Child Tracking of Services: ....................................................................................................................................... 45
9.3 For Case closed of Child: ........................................................................................................................................... 46
10 Child Search .................................................................................................................................................................... 48
10.1 Child with RCH/MCTS-ID ..................................................................................................................................... 48
10.2 Child without RCH/MCTS-ID ................................................................................................................................. 49
11. Bank Details Entry………………………………………………………………………………………………….......52
12. Edit Module……………………………………………………………………………………………………………..55

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 13. JSY PFMS Module……………………………………………………………………………………………………58
14. Direct Data Entry……………………………………………………………………………………………………...60

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Executive Summary
Ministry of Health & Family welfare has introduced an innovative web based application called Mother & Child
Tracking System (MCTS) with the objectives to

I. Facilitate timely delivery of all services to pregnant women and children

II. Strengthen health care service delivery system
III. Improve service delivery coverage and
IV. Monitoring mechanism at all level.

MCTS has been implemented across the country and currently, all the States/UTs are reporting regularly on
MCTS portal.

Due to the changing data requirements of National Reproductive and Child Health (RCH)
programmes, the Ministry has designed RCH portal, wherein, Eligible Couples, Pregnant Women
and Children will be tracked for health care service delivery to them. The RCH portal will transit
MCTS portal in phase manner.

The RCH portal will further strengthen health care delivery system; improve service coverage and
monitoring mechanism. The use of this information for early identification and management of basic
complications during pregnancy, childbirth and post -partum period at field level will help in
reducing the maternal, neonate and infant mortality rates and support to achieve the Millennium
Development Goal (MDG) numbers four and five .

Total 30 States are reporting in RCH portal.

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 Data entry Process Flow

Is
Case-1 Eligible Couples Tracking of Eligible pregnant
Registration EC-1 Couple EC-2 Yes/ No

No
Case-2 Eligible Couple
Search with/without
RCH/MCTS-ID

Login: Set Location/

Data Entry
www.rch.nhm.gov.in Hierarchy

Pregnant Woman
One time Mandatory Activity Search with/without
RCH/MCTS-ID
Yes
Village Profile
Entry

PG-1 ANC Delivery Infant Details Mother PNC Infant PNC

&PG-2 Details Outcome Details Details

If ANM/
Health provider/ ASHA/
ASHA Search AWW/MPW Case-1
Child Child
are not
available Registration Tracking

Health provider/ Health provider/

ASHA Registration Case-2 Child Search
ASHA Transfer with/without
RCH/MCTS-ID

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 1. Login & Set Hierarchy
The URL of RCH(Reproductive & Child Health) portal is https://rch.nhm.gov.in
The Main screen of the RCH portal with Data Entry, Reports and Common Master module is as follows:

To access the data entry module, to enter and update the beneficiary details or services. Click on “Data Entry”
button then user will get the login screen as given below below:

The Login screen of the portal is as follows:

• Select the respective State
• Enter Username & Password provided by state NIC team
• Enter Image Code

Press Login button then home page screen appears as

follows

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Home page has a menu bar with various tabs i.e. Home, Set Location, Data Entry, Verification, MCTS Data
Content upload and Feedback

Before Start data entry, User firstly set the data entry hierarchy and press on button.
Set Location

After press ‘Set Location’ button ‘Set the data entry hierarchy’ window will appear then user need to:
1. Select District* Name
2. Choose Health Block/ Ward* or Taluka/Tehsil/sub districts
3. Select Health Facility Type* (PHC/CHC/DH/SDH/etc.)
4. Select Health Facility*
5. Select Sub Facility/Sub Centre
6. Select Village

After set the data entry hierarchy home page screen appears.

There is a search section at the upfront of the page that can be used as quick search/Update If Eligible
Couple/Pregnant Women/Child RCH/MCTS-ID is available.

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 2. Village Profile Registration
This is the first and mandatory step for new beneficiary registration and service updation on RCH Portal.

To Enter the Village profile press the Data Entry tab then below screen with Profile Entry module will appear
as follows:

To enter the village profile press on the Profile Entry module then village profile page will appear as follows:

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 For village profile entry following fields are mandatory (*):-

 Name of ANM
 Name of ASHA
 Name of AWW
 Name of MPW
 Population of the Village
 Total no. of Eligible couples
 Estimated No. of Pregnant women in a Year 
 Estimated No. Of Infants in a Year. 

Village profile entry form has also details regarding the nearest health institution/ PHC(24*7) and first referral
unit(FRU) and contact details of ambulance/ transport.

Fill all the details and press on the Save button then user will get the confirmation message
(Record saved successfully) then click on ok button.

Then following page will appear as follow:-

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 The completed profile entry is populated in the search section. If the user wants to edit the entered profile
details then click on the respective financial year hyperlink, the entered fields are populated on the system
and user can edit the details and then click on save button to save the records.

If the user wants to clear the existing record, click on the clear button, the whole entered data will be
disappeared and user can enter the fresh details.

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 3. Profile Registration without ANM/ASHA/AWW/MPW
If in village profile registration page does not show mapped ANM/ ASHA/AWW and MPW then user will need
to move in Health Provider/ ASHA Entry module in data entry section.

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 4. Health Provider/ ASHA Entry
To search, register and transfer the health provider/ ASHAs, press the health provider/ ASHA Entry module then
user will get the first screen of health provider/ ASHA module with three sub modules i.e ANM/ ASHA
registration, ANM/ ASHA search and ANM/ ASHA transfer see the below screen.

4.1 Health Provider /ASHA Search

To search the registered health providers/ASHA in RCH portal. press "ANM/ ASHA search" link, then search
screen will appear. search can be done by following fields mention in below image [if health provider is not
shown in profile entry page firstly search the records here].

Fill following fields of ANM / ASHA search as per the information user have, and press Search button
then confirmation message along with list will appear bottom of the search screen (see below screenshot).

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 Search list records, registration hyperlink buttons are provided, its redirect to ASHA/ ANM registration page
to update the health provider record with selected Id.

4.2 Health Provider /ASHA Registration

To register health provider[ANM]/ASHA/AWW/MPW, Press ANM/ASHA Registration link.

After press the registration link then registration page will appear see the screenshot below.

The following details will appear on the registration screen "Health Provider/ ASHA Entry".

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 Fill all mandatory fields along with other important details and press Save button a confirmation
message[Record save successfully] will appear. [after registration of ANM/ASHA/AWW/MPW then records will
show ind profile entry module].
User can clear the existing record by click on Clear Button and Search the existing Health Provider/ASHA record
by click on Search Button.
 Registration ID Number is auto generated by system.

4.3 Health Provider / ASHA Transfer (Migration)

To Transfer [migration] the Health provider/ASHA click on the ANM/ ASHA Transfer link see the below screen.

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 After clicking on ANM/ ASHA Transfer link, transfer page will appear as follows:

In ANM/ ASHA transfer module, all fields are mandatory enter the Health provider/ ASHA ID to search and
perform the operation like reallocate, deactivate, delink and link. select one of them from the dropdown list then
select respectively options.

In the relocate process, select option "Transfer" and press the Search By Id button. Relocate
process describe the health provider is transferred from one hierarchy to another hierarchy.

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 To start the process of transfer change the status "Active" to "Inactive" then press the Transfer Health Provider
button. after clicking on the Transfer Health provider button, new hierarchy span will appear below the screen.

Fill new hierarchy fields where ANM/ ASHA is transferred, press Save button and get the record save
successfully message and new location is added successfully with active status in particular ID.

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 5. Eligible Couple
The details which have been captured of eligible couple in the RCH register by ANM are to be entered into the
RCH portal though this eligible couple registration module.

5.1 Eligible Couple Entry

Case 1: Once user will fill and save village profile entry details, next step is Eligible Couples registration.

Click on Data Entry Tab then eligible couples module will appear on the screen.

Click on the eligible couple module then eligible couple registration page will appear on the screen (see
below screenshot).

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 The following details will appear on the screen "Section-I(INDEX) Tracking of Eligible Couples (EC)
and use of Contraceptives (EC-1)"

For Eligible Couple Registration following information are mandatory(*).

 S No of EC in RCH Register  Address.

 Select ANM[health provider]/ ASHA Name.  Mobile Number.
 Name of Woman  Wife Age (Current).
 Name of Husband(if Applicable)  BPL/ APL
 Select Whose Mobile.
 Date of Registration (As per RCH register):

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 Fill all the details along with mandatory fields of Eligible Couples and click on “Save” button then
confirmation message[Records Save successfully] will appear. If user wants to do the fresh entry, click on
‘New Entry’ Button and new EC registration details would be captured by the user.

 Eligible couple RCH ID number is auto generated by system

5.2 Eligible Couple Tracking [ Family Planning Visits]

This module will be used to track the family planning methods being used by the registered eligible couple
on monthly basis. This will help in early detection of pregnancy.

 After save the details, Click on “Continue” button then page will be Redirected to the Eligible Couple
Tracking "Section-I(INDEX) Tracking of Eligible Couples (EC) and use of Contraceptives (EC-2)
page" .

In Tracking of Eligible Couple form, the following information are mandatory(*):

 Visit Date (date should be greater than or equal to registration date).

 Method.
 If pregnancy and pregnant test status are equal to one of the following combinations:-
o Yes – Not Done
o Yes – Positive
o Don’t know – Positive
The record will be redirected to Mother Registration Page through the Continue button else the record will
remain in Eligible tracking form.

Fill all details of EC-Tracking[family planning visits] and press Save button and confirmation
message[Record save successfully] will appear. visit list will be visible at the below of the tracking page.

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 When pregnancy will positive then continue button will appear. If we click on Continue button records
will move or redirect in mother [pregnant woman] section.’

If the user wants to clear the existing records, click on Clear button, the whole existing data will be disappeared
and the user can capture the fresh details.

5.3 Eligible Couple Search

Case 2: Once user filled and save eligible couple details, then user needs to update the records and enter or
update the family planning services of the eligible couples.

5.3.1. Eligible Couple with RCH/MCTS-ID

In case 1, While registering the eligible couple every eligible couple gets the auto generated RCH-ID with
the help of RCH-ID user can update the details and family planning services from the home page quick
search see the screenshot below.

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 Enter the ID in quick search option and press Go button then page will redirect on last updated record
page and user can update the family planning services in RCH portal see the below screenshot.

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5.3.2 Eligible Couple without RCH-ID

To search the registered beneficiary in eligible couple module of RCH portal, if the beneficiary does not have
RCH-ID.

To search the records, Go to data entry tab and press the advanced search module, see screenshot below .

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 Click on Advanced Search tab and below screen has three link “Eligible Couple Search”, "Mother Search"
and "Child Search" for the eligible couple, we click on the Eligible Couple Search link.

After click on eligible couple search "List of Eligible Couple" screen will appear as follow see the below
screenshot.

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 Eligible couple search screen provides Search functionality for registered eligible couple, unregistered
pregnant women and mark for deletion with two search radio button option 1) RCH Entry, 2) Migrated
Data from MCTS.
 RCH Entry: Those beneficiary have registered in RCH application.
 Migrated Data from MCTS: Those beneficiary completed Delivery date +42 days in MCTS
application those data has been migrated as an eligible couple in RCH portal.

For eligible couple Search includes following options:

Select Hierarchy:
District -> Health Block -> PHC/ Health Facility -> Sub Centre / Sub Facility -> Village

Select Combination:
 Search: Search By Hierarchy, Search By ID and Search By Name
 Financial Year
 Whose Mobile
 Mobile Number
 RCH/ MCTS-ID
 Name of Wife
 Name of Husband
 S. No of RCH Reg.

User can search by following option as mention above for Eligible Couple and press Eligible
buttonCouple
then
registered eligible couples list will appear bottom of the page (see the screenshot below).

Above eligible couple search List, there are two hyperlink are provided in the list.
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 RCH/ MCTS ID No (199XXXXXXXX):- Redirect on tracking page to track the visits or update
the eligible couple services.
Edit Link:- Redirect on EC registration page to update the demographics or basic details of
eligible couple.

Eligible Couple

This button is used to search already registered Eligible Couples in RCH portal.

Unregistered Pregnant Women

This button is used to search unregistered pregnant women whose pregnancy status is ‘Yes’ in eligible couple
tracking section but registration date is not entered in pregnant women section.

Mark for deletion

User can mark a record for deletion in case of wrong entry and duplicate entry. Select checkbox which data needs
to delete or inactive and enter reason for deletion and click on the tab button
Mark for than
deletion
And get the confirmation message[Records Updated Successfully].

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 6. Pregnant woman
6.1 PW Registration: General Information (PG -1)
If pregnancy test is ‘Positive’ then press ‘Continue’ button in eligible couple tracking page simultaneously
beneficiary record will automatically move to pregnant women section[SECTION-II Tracking of Pregnant
Women], General Information (PG-1) page (see below screenshot).

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 Pregnant Women registration has following fields are mandatory(*)
 Sr. No. of PW in RCH Register
 Health Provider Name
 ASHA Name
 Pregnancy Registration date
 Name of Pregnant Women
 Address
 Mobile no.
 Age(in Years)
 Weight of PW (Kg)

Once user will click on Save button and confirm message[Record Save Successfully] will appear on the
screen.

6.2 PW Registration: General Information (PG -2)

After saved the PG-1 details record, continue button will appear. Click on Continue button, system
will automatically redirect to General Information (PG-2) page(see below screenshot),:

Following information is mandatory (*) for PG-2

 Health Provider Name
 ASHA Name
 LMP Date

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 Past illness: If pregnant women suffering from any general illness; select the appropriate option of past illness
from the dropdown list. check mark on check box option which is available in dropdown list. If there is no past
history, click on ‘None’ option.

Past Obstetrics History: If beneficiaries is the first time

pregnant, enter value in text box ‘0’ but if pregnant women
was pregnant earlier/before the current pregnancy then
enter 1 or 2 for last or last to last pregnancy details. Once
enter the value in text box of ‘Past Obstetrics
History’ 1 then press tab button, last pregnancy details and complication dropdown appear on screen.

If there are any complications during past pregnancy, check on multiple option which is available in dropdown
list of ‘Complication’ and select ‘Outcome of pregnancy’.

After entered ‘Past Obstetrics History’, complete then fill details of ‘Expected facility of delivery’, Place
Name, VDRL and HIV test result and date.

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 Save button, a message[Record Save Successfully] will appear on the screen.
Once user will click on

6.3 PW: ANC Details

After saved the record, click on Continue button, System will automatically redirect to ANC Details page:

ANC Visit Details - For

ANC Details following
information is mandatory(*)

 Health
Provider Name
 ASHA Name
 Facility/Place/
Site of ANC done
 ANCDate
(dd/mm/yyyy)
 Weight of PW(kg)

Fill all ANC details along with all mandatory fields and press Save button confirmation message [Record
Save Successfully] will appear on the screen and ANC visit will appear bottom of the page.

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 6.3 PW: Abortion Case
If Abortion Case is ‘Yes’ then all ANC related field would be hide on the same screen only abortion related
field will appear (see the below screenshot).

For Abortion Case following information are mandatory(*):

Abortion Date
Abortion Type (Induced/Spontaneous)
If Induced selected then fill Facility Name

Fill all details of abortion then click on Save button confirmation message [Record Save Successfully]
will appear.

 Then respective mother registration will close and page will redirect to PNC
 After PNC (42 days) beneficiary will be consider as eligible couple and user must re-register the
beneficiary as eligible couple and RCH-ID will carry forward for EC.

Notes:- Delivery cannot be entered due to one of the following

1. LMP + 6 months have not been completed
2. Abortion has been reported
3. Case closed due to death etc.

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 6.4 PW: Delivery Outcome

After saved the record, click on Continue button, System will automatically redirect to Delivery Outcome
page:

For Delivery outcome services following information are mandatory(*):

 Health Provider Name

 ASHA Name
 Date of Delivery
 Place of Delivery
 Who Conducted Delivery
 Type of delivery
 Delivery Complication
 Outcomes of Delivery ( If delivery complication is death mother records will be closed on RCH portal).

User fill all mandatory fields along with other details then press the Save button then user will get the
confirmation message[Records Save Successfully] after saved record Continue button will appear on the
screen.

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 6.5 PW: Infant Details
Once the delivery outcome record is saved successfully, press the continue button page and it will redirect to
Infant Details.

Following fields are mandatory in Infant Details page(*):

 Health Provider Name
 ASHA Name
 Baby cried Immediately at Birth
 Weight at Birth(kg)

User fill mandatory fields along with the other details, infant details with Infant RCH-ID will appear bottom
of the screen and Continue button will appear(see the screenshot).

‘Infant RCH ID no.’ is auto generated by the system. By default infant name is saved as baby of mother name.
user can edit by clicking ‘Infant Id No.’ , If user can clicking on ‘Infant Id No.’ page automatically redirect to
child registration page.

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 6.6 PW: Mother PNC Details
Once the Infant details record is saved successfully, press the continue button page will redirect to Mother
PNC Details page.

Following fields are mandatory in Mother PNC Details page(*):

 Health Provider Name

 ASHA Name
 PNC Period
 PNC Date

User fill mandatory fields along with the other details then press the save button, user will get the confirmation
message[Record Save Successfully] and PNC visits details will appear in table format bottom of the page. After
saved the record Continue button will appear.

In case mother death is "Yes", then the mother death date will become mandatory fill and press the save button
then death record will appear bottom of the page in table format.
.

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 6.7 PW: Infant PNC Details
Along with mother PNC visit, user can update the infant PNC details. after saved mother PNC details
successfully, press the continue button page will redirect to Infant PNC Details page.

Following fields are mandatory in Mother PNC Details page(*):

 Health Provider Name

 ASHA Name
 PNC Period
 PNC Date
 Weight of Infant(kg)

User fill mandatory fields along with the other details then press the save button, user will get the confirmation
message [Record Save Successfully] and PNC visits details will appear in table format bottom of the page.

In case infant death is "Yes", then the infant death date will become mandatory fill and press the save button
then death record will appear bottom of the page in table format.

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 7. EC Re-Registration
The pregnant woman can be re-registered as an Eligible Couple in the following conditions as given below:-
 All (except abortion cases)
 Abortion
 LMP Date +322 days and Delivery not Reported
 Delivery Date + 42 days

This screen shot of EC Re-Registration is given below:-

The User can select the radio button according to their requirement and Select the hierarchy and
Combinations. The details are given below:-

1. Select Hierarchy- The user select the following fields from the dropdown.
 District
 Health Block
 PHC/Health Facility
 Sub Centre/Sub Facility
 Village

2. Select Combination- The user select and enter the following fields
 Financial Year
 RCH ID No.
 Register Serial No. of EC
 Name of Wife
 Name of Husband
 Whose Mobile
o Wife
o Husband

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 o Neighbour
o Relative
o Other
o Not Applicable
 Mobile Number
 Wife Aadhaar No.
 Husband Aadhaar No.

After capturing the above details,User click on search button, and the list is displayed in tabular format at the
bottom of the page.

User enter the Registration Date and click on Save Button , then the beneficiary registration is called as
‘Re-Registration of EC’ with same RCH-ID.

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 8. Pregnant Woman Search
Once user filled and save pregnant woman details, then user needs to update the records and enter or update
the services of the pregnant woman.

8.1 PW with RCH/MCTS-ID

While registering the pregnant woman details and every pregnant woman gets the auto generated RCH-ID
with the help of RCH-ID user can update the details and other services from the home page quick search see
the screenshot below.

Enter the ID in quick search option and press Go button then page will redirect on last updated record
page and user can update the PW services on RCH portal see the below screenshot.

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 8.2 PW without RCH/MCTS-ID
To search the registered beneficiary as pregnant woman in RCH portal and missed the pregnant woman RCH-
ID. To search the records, Go to data entry tab and press the advanced search module see screenshot below .

Click on Advanced Search tab and below

screen has three link “Eligible Couple
Search”, "Mother Search" and "Child
Search" for the Mother searh, we click on
the Mother Search link.

After click on mother search " List Of Pregnant Women for Data Entry " screen will appear as follow see
the below screenshot.

Ministry of Health & Family Welfare | MMP - Cell

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 Mother search screen provides search functionality for registered pregnant women, unregistered pregnant women
and mark for deletion with two search radio button option 1) RCH Entry, 2) Migrated Data from MCTS.
 RCH Entry: Those beneficiary have registered in RCH portal.
 Migrated Data from MCTS: Those pregnant women registered in MCTS portal and migrated from the
MCTS portal in RCH portal.

For pregnant women search includes following options:

Select Hierarchy:
District -> Health Block -> PHC/ Health Facility -> Sub Centre / Sub Facility -> Village

Select Combination:
 Search: Search By Hierarchy, Search By ID and Search By Name
 Financial Year
 RCH/ MCTS ID No.
 Whose Mobile
 Mobile Number
 Name of Wife
 Name of Husband
 JSY Beneficiary
 S. No of RCH Reg.

User can search by above following option as mention above. Press Registered Pregnant Women button then
registered pregnant women list will appear bottom of the page (see the below).

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 Above registered pregnant women search List, there are one hyperlink are provided in the list.

RCH/ MCTS ID No (199XXXXXXXX):- Redirect on last updated page to update the details and
pregnant women services(see below screenshot).

Registered Pregnant Women

This button is used to search registered pregnant women in RCH portal.

Unregistered Pregnant Women

This button is used to search unregistered pregnant women whose eligible couple pregnancy status is ‘Yes’ in
eligible couple tracking section but registration date is not entered in pregnant women section

Mark for deletion

User can mark a record for deletion in case of wrong entry and duplicate entry. select checkbox which data needs
to delete or inactive, enter reason for deletion and click on Mark for deletion button then get the
confirmation message[Records Updated Successfully].

Ministry of Health & Family Welfare | MMP - Cell

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 Update Old Cases

This button is used to update the old cases of the MCTS migrated data.

9. Child Entry
9.1Child Entry
Go to Data Entry Page choose Child entry on the basis of selected Hierarchy. After that page will be redirect on
Data Entry tab of the Main Menu screen

Clicking on the Child Entry Icon, the following screen will appear:

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 For Child Registration following information is mandatory (*)
 S. No. of RCH (As per Register). 
 Registration Date (Date should be greater than or equal to date of birth ).
 Name of child 
 Mother’s name.
 Father name.
 Sex of Child
 Whose Mobile.
 Mobile no.
 Address.
 Health Provider Name 
 ASHA Name
 Date of Birth. 
 Weight (Kg)

For Mother details link with child, Enter mother ID and Click Search ( ) icon. Once click Search icon ), the
following screen will appear –

In this screen, Registration number will be appeared in the table. This Registration No. is mother’s RCH ID.
Click on Registration number, current screen automatically closed and all mandatory information like Mother
name, Father Name, Mobile number, Address, Date of Birth and Place of birth will be auto filled. Remaining
field will be entering as per RCH Register.

After completing Child Registration Click on Save button and a confirmation message will appear, click OK.
After that click on Continue button or Click on Child Tracking link. Page will be auto redirect on Child Tracking
Page.

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 9.2 Child Tracking of Services

Tracking of child services / immunization form provides information about Immunization services for
Registered Infants and children.
For Tracking of Child data entry, following information is mandatory.
 Select ANM/ASHA.
 Immunization. 
 Immunization Date.

After completing Child Tracking details Click on Save button and a confirmation message will appear, click
OK. Records can be visible at the table of Details of Immunization at the bottom of the screen

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 9.3 Child Case closer

If any child will be migrated out or child death, the option of Case Closure is available on the bottom of Child
Tracking page. In this case some User should be entering valid reason for case closure for child .

On Child Tracking page, Click on (+) sing, a drop box is open as per below screen:

In Case closure reason, following option is

available on drop down list :
 Death
 Migrated Out (Left)
 Other

If User select Death Option for case Closure, following information is mandatory for Case closure:
 Date of Death
 Place of Death
 Cause of Death

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 After fill all mandatory field, click on Update Closure Status for Save records.

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 10. Child Search
Once user filled and save Child details, then user needs to update the records and enter or update the
Immunization services of the Child.

10.1 Child with RCH/MCTS -ID

While registering the Child details and every Child gets the auto generated RCH-ID with the help of RCH-
ID user can update the details and other services from the home page quick search see the screenshot below.

Enter the ID in quick search option and press Go button then page will redirect on last updated
record page and user can update the Child services on RCH portal see the below screenshot.

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 10.2 Child without RCH/MCTS -ID
To search the registered child in RCH portal and missed the Child RCH-ID. To search the records, Go to data
entry tab and press the “Advanced Search” module see screenshot below.

Click on Advanced Search tab and below

screen has three link “Eligible Couple
Search”, "Mother Search" and "Child
Search" for the eligible couple, we click
on the Child Search link.

After click on Child search " List Of Child

for Data Entry " screen will appear as
follow see the below screenshot.

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 Child search screen provides search functionality for registered Child, Unregistered Child and mark for deletion
with two search radio button option 1) RCH Entry, 2) Migrated Data from MCTS.
 RCH Entry: Those Child have registered in RCH portal.
 Migrated Data from MCTS: Those Child registered in MCTS portal and migrated from the MCTS
portal in RCH portal.

For Child search includes following options:

Select Hierarchy:
District -> Health Block -> PHC/ Health Facility -> Sub Centre / Sub Facility -> Village

Select Combination:
 Search: Search By Hierarchy, Search By ID and Search By Name
 Financial Year
 RCH/ MCTS ID No.
 Whose Mobile
 Mobile Number
 Name of Mother
 Name of Child
 Birth date of Child
 S. No of RCH Reg

User can search by above following option as mention above. Press Registered Child button
then registered pregnant women list will appear bottom of the page (see the screenshot below).

Above registered pregnant women search List, there are one hyperlink are provided in the list.

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 RCH/ MCTS ID No (299XXXXXXXX):- Redirect on last updated page to update the details and Child
services (see below screenshot).

Registered Child

This button is used to search registered Child in RCH portal.

Unregistered Child

This button is used to search unregistered Child who is in Infant details section and link with his mother but
registration date is not entered in Child section.

Mark for deletion

User can mark a record for deletion in case of wrong entry and duplicate entry. select checkbox which data needs
to delete or inactive, enter reason for deletion and click on Mark for deletion button then get the
confirmation message[Records Updated Successfully].

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 11. Bank Details Entry
If any community mobilizer (ANM/ASHA) motivates Mother for Institutional delivery, then Mother and
Community Mobilizer (ASHA/ANM) are entitled for incentives.

Hence in this module,the account details are captured for both Mother and Health Provider (ANM/ASHA).
The screen shot is given below:-

The user click on Mother Bank to update the bank details of Mother. The following window will open

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 The User will select hierarchy and combinations.

Select Hierarchy- The selected field are given below:-

o District
o Health Block
o PHC/Health Facility
o Sub Centre/Sub Facility

Select Combinations- The selected fields are:-

o Search Option
o RCH/MCTS ID No.
o Financial Year

After select the fields the user will click on Search button, the screen shot is given below:-

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 User will click on the Select button, then the different window will open which is given below:-

User will fill the Aadhaar No. and Bank details of woman and husband and click on save button.
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 The message is displayed as ‘Record Updated Successfully’.
The same process is followed for the ANM/ASHA Bank.

12. Edit Module

The user can change the LMP of mother in the Edit Module. The screenshot is given below:-

The user select the hierarchy and the combinations as given below:-

Select Hierarchy- The user can select the following fields.

 District
 Health Block
 PHC/Health Facility
 Sub Centre/Sub Facility
 Village
Select Combinations- The user can select the following fields
o Search
o Filter By
o Financial Year
o MCTS ID No.
o RCH ID No.
After select the described fields click on search tab. The following screen will open

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 The user will click on Change LMP tab. in Edit section. The following screen will open.

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 The user can change the LMP date of the beneficiary and click of “Change” tab.

The message ‘ Record Update Successfully’ is displayed on the screen and click on OK, the record will be
saved.

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 13. JSY PFMS Module
When the user click on the JSY PFMS tab the following window is opened.

The user will search by RCH- ID and enter the RCH-ID of the beneficiary and click on search tab. The screenshot
is given below:-

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 The user select the JSY beneficiary details and click on ‘send’ to transfer the beneficiary details to the PFMS .
Thus the beneficiary will get benefitted for JSY amount by this module.

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 14. Direct Data Entry
If the beneficiary (Mother or Child) approaches directly to the facility, the user capture the details of the
beneficiary through the “Direct Data Entry” Module, The screen shot is given below:-

Click on “Direct Data Entry”, then following window will open as given below:-

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 The user capture the mandatory fields as given below:-

(i) Search for a beneficiary already registered in RCH Portal

 Search- User can select the Search by (Search by Hierarchy/Search by RCH ID/Search by Name and
Mobile No./Search by MCTS ID)
 District- User can select the desired district
 Rural/Urban- User can select the desired area
 Village- User can select the desired village
 Ward(Block)- It is auto-populated as all.
(ii) Search by beneficiary details
o Search Type- User can select the search type (Mother/Child)
o Financial Year- User can select the financial year
o RCH/MCTS ID No.- User can enter the RCH/MCTS ID if beneficiary possess.
o Name of Wife- User can enter the desired details.
o Name of Husband- User can enter the desired details.
o Mobile Number- User can enter the desired details.
o Aadhaar Number- User can enter the desired details.
o EC Registration Date- User can enter the desired details.
o LMP Date- User can enter the desired details.

After capturing the details user will click on “Search for Existing Record”.
The following screen will open
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 The user click on the RCH –ID and it is redirected to the last updated page of the beneficiary. The user can
update the maternal health services of the mother.

If the user click on Clear, the existing information are demolished and the user can enter the fresh details of
the beneficiary.

If “No record” found then user will click on “Click Here if the Record does not exists”, the new page is opened
(screenshot given below)

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 The user will click on “Select”. The following window will open which is given below:-

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 The two options are available as given below:-

1. Direct Data Entry for Pregnant Women

2. Direct Data Entry for Child

The user can select the radio button according to their desire. If the user select the “Direct Data Entry for
Pregnant Women”, the following window is opened.

The user will fill the mandatory fields of the beneficiary and click on “Save:. The message displays as
“Record Saved Successfully” on the screen with 12 digit auto-generated RCH-ID . After the record is saved,
the following window is opened,

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 If the user wants to fill the ANC details of the mother , then user will click on “Fill Mother ANC”, the
following window is opened as given below:-

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 The user can capture the full ANC details of the mother and afterwards the delivery details are captured.

If the user does not want to capture the ANC details and directly wants to capture the Delivery Details. The
RCH portal will not allow to do this. The following message is displayed by the system.

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 So firstly, the user will capture the ANC details and after that the delivery details will be captured.

If the user click on “Direct Data Entry for Child”, the following window is opened

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 The user will click on “Fill Child Details”,The “Child Registration” page is opened where the user can capture
the basic details of the Child and the 12 digit RCH –ID is auto-generated by the system. The screen shot is
given below:-

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 Thank You

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