http://ipfw.edu Quick Guide for Excel 2016 Basics – October 2015 Training: http://ipfw.

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http://ipfw.edu Quick Guide for Excel 2016 Basics – October 2015 Training: http://ipfw.edu/training

Microsoft Excel 2016 Basics 2. In the Get External Data group, click From 2. On the Formula Bar, click the Insert
Text. Function icon.
Getting Started 3. Navigate to the desired text file and select
it.
Creating a New Workbook 4. Click Import.
1. Click FILE > New. 5. Choose either Delimited or Fixed Width.
2. Click Blank Workbook. 6. Click Next.
7. Choose the sections to be separated if 3. Search for the desired function if it is not
Naming a Worksheet needed. already visible.
1. Double-click the Sheet1 worksheet tab. 8. Click Next. 4. Click the desired function > OK.
2. Type the desired name and press Enter on 9. If desired, choose Column data Format for 5. Select the desired range of cells.
the keyboard. each item listed. 6. Click OK when finished.
10. Click Finish.
Saving the Workbook in the 2016
11. Indicate where the imported data should be Using Excel’s AutoFill Feature
Format
put on the Existing worksheet or if it should This can be used to easily copy a formula to a
1. Click FILE > Save.
be put on a New worksheet. range of cells.
2. Click Browse.
12. Click OK.
1. Click the desired cell.
Working with Formulas and Functions 2. Place the cursor on the drag fill handle
Note: Formulas always start with the equal sign (located at the bottom right corner of the
(=). cell).
These are some of the operators that can be a. A crosshair will appear.
3. Click the Save as type: drop-down menu used in formulas: 3. Select the range of cells.
and click Excel Workbook (*.xlsx).
4. Enter a name for the file in the File name:  Addition (+) , example: =A1+A2 Making a Cell Reference Absolute
field.  Subtraction (-), example: =A1-A2 This means the cell being referenced does not
5. Click Save. change when copying in formulas and functions.
 Multiplication (*), example: =A1*A2
 Division (/), example: =A1/A2 1. Click the cell containing the desired cell
Entering Data and Formulas  Exponentiation (^), example: =A1^2 reference.
Enter Data 2. Press the F2 key to edit the cell.
Entering a Formula
1. Click the desired cell. 3. Place the cursor to the desired cell
1. Click the desired cell.
2. Type the data into the cell. reference.
2. To indicate a formula will be in this cell,
3. Press the Enter key to move down a cell. 4. Press F4 to cycle through the four possible
type (=) followed by the formula.
4. Press the Tab key to move to the next cell states:
a. Example: =A1+3
to the right. a. Absolute column and row ($A$1)
3. Press Enter when finished typing the
b. Absolute row (A$1)
Using the Text Import Wizard formula.
c. Absolute column ($A1)
1. Click the DATA tab. d. Relative address (A1)
Using the Insert Function Command
1. Click the desired cell.
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5. Press Enter on the keyboard to finish 2. Click the name field to the left of the To Center a Title across a Range
editing the formula. formula bar. 1. Select the desired range of columns.
2. Click the HOME tab.
Applying Range Names to Formulas 3. In the Alignment group, click Merge &
1. Click the desired cell. Center.
2. Click the FORMULAS tab. a. This icon is a toggle, clicking it again will
3. In the Defined Names group, click Use in undo the merge & center.
3. Type the desired name, press Enter on the
Formula.
keyboard.
4. Click the desired range to use in the Freezing Panes
formula. Changing Column Widths and Row Note: When freezing panes, the columns and
Height rows above and to the left of the active cell will
Creating a Simple Pie Chart be frozen. This means that, no matter if you
1. Click the INSERT tab. By Dragging to Size scroll up and down, or left and right, that row
2. Select the range of cells. 1. Move the mouse to the border between and column will always be visible.
a. To select an additional range of cells two column/row headings, i.e. between
hold down Ctrl on the keyboard and column A and B or row 1 and 2. 1. Click the desired cell.
select another range of cells. 2. Click and hold the mouse button and drag 2. Click the VIEW tab.
3. In the Charts group, click the Pie drop-down to the desired width/height. 3. In the Window group, click Freeze Panes.
menu. 4. Select the desired option.
By Double-Clicking
1. Double-click the border between the two Applying Cell Styles
column/row headings and the column will 1. Select all cells to have the same style
be resized to fit the text in the column. applied to.
2. Click the HOME tab.
Inserting Columns 3. In the Styles group, click Cell Styles.
When inserting a column, the new column will 4. Select the desired cell style.
be inserted to the left of the selected column.
4. Click the desired pie chart.
Applying Themes
1. Right-click the desired column heading, click 1. Click the PAGE LAYOUT tab.
Editing, Formatting, and Layout Insert. 2. In the Themes group, click Themes.
Adding Comments to Cells 3. Move the mouse over the theme to preview
Inserting Rows it.
1. Right-click the desired cell.
When inserting a row, the new row will be
2. Click Insert Comment. 4. Click the desired theme.
inserted above the selected row.
3. Enter the comment.
4. Click anywhere on the worksheet when Changing the Page Layout View
1. Right-click the desired row heading.
finished. 1. Click the corresponding icons on the right
2. Click Insert. side of the status bar.
Naming Cell Ranges Clearing a Range of Cells
1. Click the desired cell(s). 1. Select the range of cells.
2. Press the Delete key.

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2. Or click the VIEW tab. To Repeat Columns on each Page:

a. In the Workbook Views group, click the 1. In the Page Setup window, click the icon to
desired view option. the right of the Columns to repeat at the
left: field.
Creating Headers 2. Click on the column to be repeated.
1. Click the Page Layout View icon on the right 3. Click the icon to the right of the field.
side of the status bar.

2. Click the location for the header to be

placed.
3. Type in the header name.
4. Click anywhere in the worksheet, when
finished
5. Click the Normal View icon on the right side
of the status bar to return to normal view.

Changing Orientation
1. Click the PAGE LAYOUT tab.
2. In the Page Setup group, click Orientation.
3. Click the desired orientation.

Access the Page Setup dialog box

1. Click the PAGE LAYOUT tab
2. In the Page Setup group, click Print Titles.
a. This shows the Page Setup dialog box
containing many tools for modifying
how the spreadsheet will look once
printed.

To Repeat Rows on each Page

1. In the Page Setup window, click the icon to
the right of the Rows to repeat at the top:
field.
2. Click the row to be repeated.
3. Click the icon to the right of the field.

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