TECHNOLOGY

AND LIVELIHOOD
EDUCATION
9
COMPUTER SYSTEMS SERVICING

Self-Learning Module 3
Work Coordination Process
Quarter 4
Writer: Neil O. Gagarino
Editors: Maria O. del Barrio, Jhoanna V. Navata
Reviewers: Maria O. del Barrio, Jhoanna V. Navata
 EXPECTATION
At the end of the lesson, the students should be able to:
A. discuss the work coordination process;
B. identify the important tips for workflow coordination;
C. appreciate the importance of work coordination process.

PRETEST

Directions: Write (Yes) if it is a positive impact of Work Coordination (No) if it is a

negative impact of Work Coordination. Write you answer on the space
provided.

__________ 1. Can you set the rules and position them in a centralized location that
workers can access and follow?

__________ 2. Does work coordination helps to achieve objectives quickly?

__________3. Does coordination improve relations in a group/team/organization?

__________4. Will work coordination improves relations in the organization?

__________ 5. Will it give proper direction & improves at-work efficiency?

RECAP
Yesterday we discussed Job Orders. Let us test your memory if you can still
recall.
A job order may include one or more of the following. Arrange the jumble words
below:
• STNOINSITRUC - ___________________________
• DAET & MITE - ___________________________
• STOC SETMAITES - ___________________________
• FROSM - ___________________________
 L E S S ON

Work Coordination Process

Definition of coordination
1. The process of coordinating individuals or groups so that they work
effectively and efficiently together;
2. Harmonious working of each member for successful performance.

Team coordination or work coordination is the process

of organizing people or groups so that they work together
properly and well. It is making all the people involved in a
plan or activity work together in an organized way.

In TLE-CSS9, there are series of hands-on activities

assigned to students and it involves work coordination.
During laboratory students are expected to
work/coordinate with their classmates and teacher to finish the tasks. Coordination
ensures a team work as a unitary entity, which is very important mechanism for
recognizing the success of the work team. It is an organized arrangement of efforts
to ensure coordination of action in order to achieve a shared goal, while cooperation
signifies the joint efforts of individuals on a cooperative basis to achieve a specific
objective.
Everyone is willing to work with others, or to help others, the early success of
an organization depends on the degree of coordination. There is a direct link between
achievement of objectives and coordination.
Therefore, the presence of cooperation can prove to be an effective condition
or a necessity for coordination. It must be done through the conscious and deliberate
efforts of everyone thus, it can be concluded that cooperation without coordination
has no fruit and coordination without cooperation is less essential.

Important Tips for Work Coordination Process

Managing workflow can be difficult. In order to achieve better work output,
one must follow the Work Coordination Process below:
1. Set specific rules.
It means setting out the steps to be done in order to
finish the tasks in the right way. A group is blindly
going forward without specific rules, or there is no
clear process for completing a task. This leads to an
uncertainty which reduces productivity.
Everybody must understand and follow rules or
instructions in performing any task during laboratory
to properly execute the steps efficiently.
 2. Follow established steps.
Skipping a particular phase affects the
efficiency of the process and will have a
negative effect on the performance. Ensuring
that every phase of the process is completed
and accounted for will greatly support
workflow.

3. Proper communication is important.

When communication fails,
students have difficulties in being
as efficient and successful as
they can be. Some of the students
never interact with their peers
and teacher. It would be crucial
in having a quality output.
The best thing to do is to clarify
everything before starting the activity. Through proper
communication, it helps to develop understanding productivity
among students. Thus, effective communication also builds trust in
a group while creating a safe and secure working environment.

4. Have a visual representation of workflow.

Following the steps of a task
with notes or photographic
memory will help you visualize
the process and can be counter-
productive to the task.

Problems in Operational Workflow

Some of the common workflow problems faced in a group & organization
include:
✓ setting clear rules for a job,
✓ going through the procedures,
✓ proper communication
✓ and having a visual representation of operational workflow.
Benefits of Successful Workflow Coordination
By solving the above issues, you can maximize workflow performance to
increase productivity. If you are able to manage workflow correctly, you can set the
rules and position them in a centralized location that workers can access and follow.
Successful coordination also means improved communication. With better
coordination and the opportunity to see the progress of a mission in real time, there
is less time spent trying to find out the status. Instead, the team is still aware of
what's going on and knows where to start.
, Workflow automation can make a dramatic difference, ensure that people
concentrate on their duties and communicating within the context of work is easy,
and increase team workflow efficiency.

Why Work coordination is important?

Encourages team spirit
Gives proper direction
Facilitates motivation
Helps to achieve objectives quickly
Improves relations in the organization
Improves at-work efficiency

It is important for all levels of organization. It is a system definition with

coordination features / coordination characteristics. Raising the size and complexity
with operations; the need for coordination occurs as soon as the operations become
numerous and complex.
 ACTIVITY

Directions: Answer the exercises below. Write your answer on the space provided.
A. Discuss the work coordination process.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________.
B. What is the importance of work coordination process?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________.
C. What are the important tips for workflow coordinations?
________________________________________________
________________________________________________
________________________________________________
________________________________________________

WRAP–UP

Team coordination or work coordination is a mechanism involving the use of

behavioral techniques and behaviors aimed at incorporating interdependent
participants' acts, information and goals.
Furthermore, to prove that you have learned something today, complete the
statement below:
I have learned that _________________________________________________________
__________________________________________________________________________________
______________________________________________.

VALUING
1. What will happen if there is no work coordination? Give example to support your
answer.
___________________________________________________________________________
___________________________________________________________________________
_________________________.
 Pretest Posttest Recap
1. No 1. False 1. Instructions
2. Yes 2. False 2. Date & Time
3. Yes 3. True 3. Cost Estimates
4. Yes 4. True 4. Forms
5. Yes 5. True
Activities:
1. Team coordination or work coordination is a mechanism involving the
use of behavioral techniques and behaviors aimed at incorporating
interdependent participants' acts, information and goals.
Coordination ensures a team works as a unitary entity, which is
defined as a crucial mechanism for recognizing the success of the
work team.
2. Importance of work coordination process: Coordination encourages
team spirit;
Coordination gives proper direction;
Coordination facilitates motivation;
Coordination helps to achieve objectives quickly;
Coordination improves relations in the organization;
Coordination improves at-work efficiency.
3. The important tips for workflow coordination are: Set specific rules,
Follow established steps, proper communication & visual
representation of workflow
KEYTOCORRECTION
__________ 5. Coordination improves & encourages team effort & competition.
__________ 4. Coordination improves relations in the organization
__________ 3. Coordination gives proper direction & improves at-work efficiency
workers can access and follow.
__________ 2. You can set the rules and position them in a centralized location that
__________ 1. Coordination helps to achieve objectives quickly and inefficiently.
space provided
in a negative impact of Work Coordination. Write you answer on the
Directions: Write (True) if it is a positive impact of Work Coordination (False) if it is
TEST POST
 R E F E R E N CE S
Akrani, Gaurav. “Importance of Coordination - Why Co-Ordination Is Necessary?”
KALYAN CITY LIFE BLOG. Accessed October 11, 2020. https://kalyan-
city.blogspot.com/2011/05/importance-of-coordination-why-co.html.

Bhasin, Hitesh, Anureet kaur, Jweut, Arun, Dapaah foster, Samiksha, Pommi, et al.
“Five Types of Communication - Types of Communications Skills.” Marketing91,
June 7, 2020. https://www.marketing91.com/five-types-of-communication/.

“Coordination.” Merriam-Webster. Merriam-Webster. Accessed October 11, 2020.

https://www.merriam-webster.com/dictionary/coordination.

“Follow Steps Stock Illustrations – 881 Follow Steps Stock Illustrations, Vectors &
Clipart.” Dreamstime. Accessed October 24, 2020.
https://www.dreamstime.com/illustration/follow-steps.html.

gentlemoro Follow. “Coordination.” SlideShare, May 31, 2016.

https://www.slideshare.net/gentlemoro/coordination-62577607.

Gupta, Yash. “Why Team Coordination Is Required? Why Coordination Is Important

so Much?” StartupTalky. StartupTalky, September 26, 2020.
https://startuptalky.com/coordination-importance/.

“Infographics - Kathy Schrock's Guide to Everything: Data Visualization Techniques,

Data Visualization, Information Visualization.” Pinterest. Accessed October 24,
2020. https://www.pinterest.ph/pin/242068548696704849/.

“INTRODUCTION TO COORDINATION.” SimpleBiology. Accessed October 24, 2020.

https://simplebiologyy.blogspot.com/2014/07/introduction-to-
coordination.html.

Pavel. “4 Key Tips for Workflow Coordination.” Comindware Blog, February 18, 2019.
https://www.comindware.com/blog-4-key-tips-workflow-coordination/.