Marine Insurance

P&I Inspection Checklist

and Law
Checklist for P&I Inspection
Name of ship :
IMO number :
Operator :
Type of ship :
Year and country of build :
Flag :
Gross tonnage :
Classifi cation Society :
Date and place of inspection :
Was ship under repair or dry docked ?
Inspected by :
Designation & Company :

Documents and Certificates: Yes No N.A

1. Are the statutory trading certificates valid and in order ?

2. Class society quarterly listing available for review ?

3. Class documents in order and valid ? (Any overdue Conditions

of Class or temporary repairs which affect the class of the ship).

4. Contingency plan availablefor dealing with major incidents such

as fire, collision, grounding and pollution (SOPEP) ?

5. Are the following in the working language of the crew?

• Company manuals in e.g. safety, operations

• Equipment operating instructions and maintenance manuals

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• Cargo securing manual

• Training manual and safety notices

6. Manning as per Safe Manning Certificate ?

7. Ship’s staff certifi cates are relevant and valid ?

8. Record of on board training available?

9. Record of Rest hours & working hours maintained?

Copy of the “status of ships trading documents” to be attached.
Copy of crew list to be attached.

10. Are all navigational equipment and bridge machinery controls

working efficiently? e.g. radars, gyro, main engine, steering controls

11. Are all the radio equipment including portable items are working
efficiently? (GMDSS)

12. Are voyage charts corrected and up to date ?

13. Are ALRS, List of Lights, Sailing directions corrected up to date ?

14. Are navigational and weather warnings routinely received by radio

bulletins, fax or Navtex?

15. Is the Magnetic compass in good order?

16. Is the deviation card posted since last dry dock or major repairs?

17. Do passage plans cover the voyage from berth to berth?

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P&I Inspection Checklist
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Inspection of Accommodation:
18. Are the following clean tidy and maintained in a safe manner?

• General storerooms

• Cabins and Common rooms

• Hospital and Medical Locker

• Alleyways and stairways

• Galleys, Pantries and Cold stores

19. Are refrigeration chamber “locked in” alarms working and doors
fitted with a means of opening from inside?

Inspection of Decks and Deck Storerooms:

20. Are the following clean tidy, maintained safely and in approved stowage areas?

• Gas bottle stores (segregation)

• Paint lockers (dedicated fire system)

• Deck and Deck storerooms

21. Is equipment on board to deal with minor oil spills readily

accessible? e.g. absorbent material, dispersant, oil booms.

Inspection of Ship’s Cargo Holds and Ballast Tanks:

{Tank entry procedures should be strictly followed}

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All accessible cargo holds & hatches to be inspected. At least TWO tanks to be internally
examined.

Water tight integrity of cargo holds to be checked.

Hatch cover and double bottom tank testing are not required unless the condition upon visual
examination of hatch covers, tanktops or sounding & air pipes indicate the need to do so.

If the above tests are considered necessary, but could not be carried out the reasons to be
explained.

Inspection of Ship’s Hull, Structure and Fitting:

22. Are the following free from signifi cant corrosion, damage or wastage?

• Shellplating

• External decks

• Superstructure

• Masts & Masthouses

• Bulwarks

• Guard rails

• Walkways & Platforms

23. Are the following safe and well maintained?

• Windlasses & Mooring winches

• Fairleads & rollers

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• Anchors & cables

• Bitter end

• Cranes and/or derricks

• Wire ropes & chains

• Mooring hawsers

• Safety guards of deck machinery

• Stairways & fi xed ladders

• Gangways & Portable ladders

24. Are external vents, sounding pipes and their closing appliances in
good condition and correctly labeled?

25. Are all external watertight closures of deck openings in satisfactory

condition and well maintained?

26. Are filling connections of fuel oil & lub oil tanks sound, suitably
blanked, fitted with oil tight saveall trays and correctly labeled?

27. Are decks and saveall trays free from oil?

28. Are the following free from significant corrosion, wastage / damage?

• All pipelines & fittings on deck

• Cargo holds and ballast tank ladders, platforms & handrails

• Cargo and ballast space internal pipes & trunkings

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• Internal structures of the cargo and ballast spaces

• Bilge wells

• Manholes within the cargo spaces

29. Are light fittings, electrical fi ttings and wiring throughout the ship
safe and efficient?

30. Is the illumination throughout the ship adequate?

31. Are adequate insulation mats in place at electrical switchboards?

Additional Questions for Specific Ship Types:

{Bulk Carriers and General Cargo Ships
Reefer Ships & Combination Carriers Where Applicable}

32. Are following items in satisfactory condition?

• Hatch covers

• Hinge pin assembly

• Hatch cover wheels & axles

• Means of Opening & closing hatch covers / tween deck panels

• Hatch cover rubber packing & channels

• Compression bars & resting pads

• Cleats & wedges

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• Coamings

• Drain channels, drains & non-return valves

• Trackways

33. Are hatch covers free from the use of additional sealing methods?
e.g. sealing tape, expanding foam, cement

34. Are hatch coaming internal surfaces free of leakage indications?

35. Is permanent and portable hold lighting in satisfactory condition?

36. Does permanent hold lighting have an indicator when

switched on?

Reefer Ships:
(Copy of a recent automatic reefer temperature log printout)

37. Are thermal seals and other insulation in satisfactory condition?

38. Is refrigeration machinery, fans and cool air distribution system in

satisfactory condition?

39. Is the temperature monitoring & recording equipment in working

condition?

40. Is there a dedicated refrigeration engineer when a reefer cargo is

carried ?

41. Is a reefer ship check list in use?

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Tankers, OBO’s, Gas Carriers & Chemical Carriers:
At least TWO tanks to be inspected. (Empty ballast or cargo tanks adjacent
to compartments containing cargo, inert gas or cargo vapours must NOT be
entered for internal inspection).

42. Are cargo tanks free of heavy corrosion and loose paint or scaling?

43. Are manifold saveall trays well drained?

44. Are the following fully operational and periodically tested?

• Inert gas system

• Crude oil washing system

• Control and monitoring equipment

• Cargo lines

45. Are operational oil discharge monitoring equipment records, print

outs, logs & gauges (ODME ) and alarm systems in order?

46. When the ship is at a terminal, is a ship / shore check list in use
and signed by the concerned personnel?

47. Are cargo systems free from apparent leakages?

48. Are cargo pipelines clearly marked with last test details?

49. Is the Oil (cargo) Record Book for Tankers properly maintained?

50. Are line samples taken at start/during loading, witnessed &

sealed?

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51. Are all cargo samples kept for six months in a safe & secure place?

Container Ships:
52. Are hold bilge well high level alarms fitted & working condition?

53. Is an approved lashing plan on board?

54. Are container lashings and fittings well maintained?

55. Are reefer container electrical connections satisfactory and regular

checks on the units recorded ?

RO - RO’s and Through - Deck Ships:

56. Are the following items associated with car decks and ramps,
satisfactory?

• Water tight doors

• Ramp and vehicle securing arrangement

• Operating systems & procedures

• Alarms and controls

• Ventilation

• Fixed fire fighting installation

Inspection of Machinery Spaces on all Ship Types:

57. Are the main engine(s) and generators operating satisfactorily?

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58. Are machinery spaces clean and tidy with tools & instruments
safely stowed?

59. Are ladders, guard-rails, gratings and floor plates securely fitted?

60. Are machinery safety guards adequate?

61. Is safety gear for working with power tools provided?

e.g.safety goggles, gloves

62. Is insulation/lagging/oil line shielding intact & free from oily

residues?

63. Are the exhaust uptakes free from apparent leakage?

64. Are machinery spaces free from signifi cant leakages?

65. Are machinery space bilges reasonably empty and clean?

66. Are oily water disposal equipment & alarms working and are the
instructions locally displayed?

67. Is the steering gear space clean, free from leaks and emergency
operation & change-over instructions displayed?

68. Are all emergency remote stops and fuel oil shut-offs operational
and regularly tested ?

Safety:
69. Are the lifeboats, their equipment & stores in good order?

70. Do survival craft, launching appliances, securing & boarding

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arrangements in satisfactory condition?

71. Are lifebuoys in place, with any necessary self-igniting lights,

smoke signals or lifelines?

72. Are the E.P.I.R.B.’s & S.A.R.T.’s in good order?

73. Are pyrotechnics in good condition?

74. Are all fixed and portable analyzers operational and regularly
calibrated? e.g. explosimeter, O2 monitor.

75. Are hydrants, isolating valves & the fire main well maintained,
clearly marked and fire plans readily available?

76. Is the fixed firefighting system well maintained and clearly

marked?

77. Are hose boxes well maintained and contents complete?

78. Are portable fire extinguishers properly maintained?

79. Is the International Shore connection readily available?

80. Is the fireman’s outfit and escape equipment, including breathing

apparatus & protective suits properly maintained?

81. Is there an operational, Class approved loading computer?

82. Are the following regularly tested and working satisfactorily?

• Fire pumps (including emergency fire pump)

• Emergency bilge pump(s)

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and Law
• Emergency generator

• Emergency lighting

• Smoke detection system

• Fire detection system

83. Are comprehensive machinery and deck maintenance records kept?

84. Are outstanding defects regularly reported to the management?

85. Are Safety Committee meetings held on board regularly

and minutes of meeting sent to the management?

86. Are Safety Committee minutes sent to shore management?

87. Are safety gear provided to ship’s crew? e.g footwear, hard
hats and goggles

88. Is the medical locker correctly stocked and up to date?

89. Are instructions provided for tank entry procedures?

90. Are instructions provided for bunkering procedures?

91. Are instructions provided for hot work procedures?

92. Is the cargo gear register up to date?

93. Is a record of regular testing of all ship’s bilge systems including

alarms maintained?

94. Is a deck soundings book maintained?

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95. Are stress calculations or checks made on a regular basis and
recorded?

96. Is there an approved stability book on board?

97. Is the Oil Record Book maintained properly?

98. Is a garbage log maintained?

99. Last Port State Control Inspection, any recorded defi ciencies,
corrective actions taken?

100. Is a security watch as per ISPS guidelines maintained whilst at

anchor and in port?

101. Is a stowaway search carried out prior to departure? Checklists

filled?

102. Is the on board communication clear & free of language barriers?

103. Is the ship’s staff aware of safety requirement & procedures?

104. Is the ship generally following a safety management system?

General Information:
105. Ship’s last dry docking date & place:

106. Date lifeboats lowered in water and operated:

107. Last owners inspection / superintendent’s visit on board:

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