MS-ACCESS

MS-ACCESS
Microsoft access is a database management system (DBMS) from
Microsoft that combines the relational Microsoft Jet Database Engine
with a graphical user interface and software-development tools. It can
also import or link directly to data stored in other applications and
databases.

Microsoft Access is a powerful, yet easy to learn, relational database

application of Microsoft WinWord. These Chapters are designed
Students who are new or have little experience using Access. It
introduces Fundamental database concepts and operations and
illustrates how they are performed in Microsoft Access.

It introduces fundamental database concepts and operations and

illustrates how they are performed in Microsoft Access. All the features
and functions of Microsoft Access are not covered here but emphasis
will be on basis and frequently-used features, such as the creation of
tables, queries, forms and reports etc.

In relational databases such as access, data is stored in tables made up

of one or more field. The data stored in each column must be of a
single data type such as Character, Number or date. A collection of
values from each column of a table is called a record or a row in the
table.

Different table can have the same column in common. This features is
used to specify a relationship between two tables are shared with
another table.

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 THE ACCESS INTERFACE
This Section introduces the access interface and discusses how to use
menus and tools bars, create database and switch between database
components.

STARTING ACCESS AND OPENING DATABASE

1. Click on the START button on your computer and position your

cursor over PROGRAMES menu to view a list of installed
programs, once you see the list, position the cursor over
Microsoft Office and then click on Microsoft Access.

MS-ACCESS
 2. After opening access , you will be presented with the window
shown in figure.

DATABASE COMPONENTS
An Access database consists of several different components. Each
components Listed is called an objects.

Listed below are the names and descriptions of the different objects
you can use in Access.

TABLES
Tables are where the actual data as defined and entered , Tables
consists of record (Rows) and (Columns).

QUERIES
A Query is a specific question asked from the components or Queries
are basically question about the data in a database. A query consists of
specifications indicating which fields, record, and summaries you want
to see from a database. Queries allow you to extract data based on the
criteria you define.

FORMS
Forms are designed to ease the data entry process. For example, you
can create a data entry form that exactly like a paper form. People
generally prefer to enter data into a well-designed form, rather than a
table.

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REPORTS
When you want to print records from database, design a design a
report, access even has a wizard to help produce mailing labels.

PAGES
A database access page is a special type of web page designed for
viewing and working with data from the internet or an internet. The
data is stored in a Microsoft Access database or a Microsoft SQL server
database.

MACROS
A macros is a set of one or more actions that each performs a
particular operation, such as opening a form or printing a report,
Macros can help you automate common tasks, for example, you can
run a macro that prints a report when a user clicks a command button.

MODULES
A module is a collection of visual basic for application declarations and
procedures that are stored together as a unit.

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 CREATING TABLES IN DESIGN VIEW
1. By clicking the TABLE tab on the left hand side, you will find
Access provides three ways to create a table for which there are
icons in the Database windows.
 Create table in design view will allow you to create the
fields of the table. It allows you to define the fields in the
tables before adding any data to the datasheet.
This is the most common way of creating a table and is
explained in detail below.
 Create tables by using wizard will step you through to
creation of a table.
 Create table by entering data will give you a blank
datasheet with unlabeled columns that looks much like as
Excel worksheet.

2. Double clicking on create table in design view displays the table

design screen where you define fields for you table. The screen is

MS-ACCESS
 divided into two parts. A top pane for entering the fields name,
data type and an option description of the field and a bottom
pane for specifying field properties.
3. Every table consists of fields, for each fields, specify the name of
the fields, the type of data, and any description needs to
determine what data the fields contains pressing the Tab key
moves the cursor from one column to the next in the table Design
screen.

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 INDEX

Introduction MS-Excel
Merge & Centre
Table formatting
Cell formatting
Conditional formatting

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 MS- EXCEL
Meaning of MS-Excel- Microsoft excel is a software program produced
by Microsoft that allows users to organize, format and calculate data
with formulas using a spreadsheet system. This software is a part of the
Microsoft office suit and compatible with other application in the office
suit.

Excel is a commercial spreadsheet application produced and

distributed by Microsoft for Microsoft windows and macros. It features
the ability to perform basic Calculation, use graphical tools, create
pivot tables and create macros.

Excel has the same basic features as all spreadsheet application, which
uses a collection of cells arranged into rows and columns to organize
and manipulate data. They can also display data as charts, histogram
and line graphs.

Excel permits users to arrange data so as to view various factors from

different perspectives.

MS-ACCESS
 MERGE AND CENTRE
A MERGER is a non –automated procedure by which the contents of
two or more pages are united within a single page. Merging creates a
from the source page(s) to the destination page into that page. Editors
should use their discretion to decide whether or not a discussion
should occur before spending the time to merge articles.

Do not use the discussion procedure described below to purpose.

There are several good reason to merge pages:

1. Duplicate: There are two or more pages on exactly the same

subjects, with the same scope.
2. Overlap: There are two or more pages on related subjects that
have a large overlap. There does not need to be a separate entry
for every concepts. For example, “flammable” and “non-
flammable” can both be explained in an article on.
3. Text: if a page is very short and is unlikely to be expanded within
a reasonable amount of amount of time , it often makes sense to
merge it with a page on a broader topic. For example, parents or
children of a celebrity who are otherwise unremarkable are
generally coved in a section of the article on the celebrity (and
can be merged there).
4. Context: if a short article requires the background materials or
context from a broader article in order for readers to understand
it. for example, minor characters from works of fiction are
generally covered in a “list of characters in <work>’’ article (and
can be merged there ); see also.

MS-ACCESS
Merging should be avoided if:

1. The resulting article would be too long or “clunky”.

2. The separate topics could be expanded into longer standalone
(but cross-linked) articles.
3. The topics are discrete subjects warranting their own articles,
even though they might be short.

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 TABLE FORMATTING
When you have data range that is not formatted as a table. Excel will
automatically convert it to a table when you select a table style. You
can also changes the format for an existing table by selecting a
different format.

1. Select and cell within the table, or range of cells yours you want
to format as a table.
2. On the Home tab, click format as table.

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 CELL FORMATTING
When we format cell in excel, we change the appearance of a number
without changing the number itself. We can apply a number format
(0.8, $0.80, 80% etc) .

1. Enter the value 0.8 into cell b2

MS-ACCESS
Formulas and functions
SUBJECTS
NAME ORG MATHS ACCOUNT ECO COMP COMM TOTAL %AGE DIVISION
MANISH 45 55 55 58 55 55 323 53.83333 FALSE
EKTA 55 55 56 30 65 85 346 57.66667 FALSE
RAHUL 25 52 35 45 28 55 240 40 TRUE
RENU 22 22 22 45 25 30 166 27.66667 FALSE
SATISH 25 65 35 52 22 22 221 36.83333 FALSE
MEENU 22 55 36 52 55 45 265 44.16667 FALSE
BHARAT 52 55 36 52 22 85 302 50.33333 FALSE
YUVI 58 65 54 45 30 48 300 50 TRUE
KUNAL 56 55 78 45 35 65 334 55.66667 FAKSE
GEETA 54 45 52 52 36 65 304 50.66667 FALSE
KRISHAN 35 55 65 78 52 57 342 57 TRUE
BHIKU 54 55 69 45 42 45 310 51.66667 FALSE
MEENU 25 25 25 35 25 55 190 31.66667 FALSE
ROHIT 25 65 45 45 55 55 290 48.33333 FALSE

Formulas-
 Total =sum(C3:C3)
 Average =average(%/total subjects)
 Maximum =max(C3:C3)
 Minimum =min(C3:C3)
 Count =count(C3:C3)

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 INSERTING CHARTS

 STEP-1 – click to insert option

 STEP-2 – click on chart option
 STEP-3 – SELECT ANY CHART

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MS-ACCESS
 INSERTING IMAGES
Following steps of inserting images :-

 STEP-1- Click to insert option

 STEP-2- click on picture option
 STEP-3- select any picture

MS-ACCESS