Data Integrity - Pit Iai 2016
Data Integrity - Pit Iai 2016
(DATA INTEGRITY)
Pertemuan Ilmiah Tahunan IAI
Jogjakarta, 29 September 2016
OUTLINE
Definition
Regulatory Basis
Why become a trending topic ?
Warning Letters about Data Integrity
Challenges, Examples of General Data Integrity Issues
Requirements of Data Integrity (ALCOA ++++)
DATA INTEGRITY : REGULATOR’S EXPECTATION
DATA INTEGRITY : AN INDUSTRY PERSPECTIVE
WHAT IS DATA INTEGRITY?
Definition :
Definition :
Definition :
Definition :
January 2008:
“It was observed that the data stored on the computer can be
deleted, removed, transferred, renamed or altered [without
control].”
April 2008:
“There is no audit trail or log of data changes that are made to the
information in the database. Data cannot be verified against
source records, since such records are not maintained.”
Excerpt from FDA Warning Letters
May 2010:
“Your firm failed to check the accuracy of the input to and output
from the computer or related systems of formulas or other records
or data and establish the degree and frequency of input/output
verifications.”
April 2010:
“Your firm's laboratory analysts have the ability to access and
delete raw chromatographic data . . . Due to this unrestrictive
access, there is no assurance that laboratory records and raw
data are accurate and valid”
Challenges noted by the agencies---
Non contemporaneous Recording: Failure to record activities at the time when
activity was performed. There is evidence that the records were signed by company
personnel when the person was actually absent on that day.
Document back-dating: Backdating stability test results to meet the required
commitments.
Copy of existing data as new information: Test results from previous batches were
used to substitute testing for another batch or acceptable test results were created
without performing the test.
Re-running samples to obtain better results: Multiple analyses of assay were done with
the same sample without adequate justification and in some cases samples were
tested unofficially or as a trial analysis until desired test results obtained.
Data fabrication and data discarding: Original raw data and records were altered for
e.g., by using of correction fluid or Manipulation of a poorly defined analytical
procedure and associated data analysis in order to obtain passing results.
General issues of data integrity
• Back-dating
• Omission of data
• Editing of data
• Processing/testing into compliance
• Improper recording practices
• Improper computerized systems practices
• No audit trail, audit trail switched off, not used
• No periodic review of audit trails and user access
• User accounts not personalized
• Equipment not part 11 compliant, qualification gaps
• No backup of data, handling of e-records
• No logbooks in place
• No incident management
Examples of Data Integrity Issues experienced
during Product Reviews
Undocumented Deviations:
Product and/or test specs amended during verification and validation testing
Out of spec result ignored
Protocol sample size not adhered to and sample size justification
Re-use of test specimens – validity of data generated
Inconsistent protocol and test report rev number
Test report summary inconsistent with raw data including altered results
Testing duration cut short
Reports not signed off at appropriate level or missing signatures
Expertise of authors (biocomp and clinical)
Scope of documentation not consistent with device models
At recertification undeclared changes to specifications
Tech file not kept up-to-date with regulatory environment (e.g. standards)
Data should be:
Missing raw data and summary report for batch of ‘X’ Tablets
where stability data had been used to support the risk
assessment of product remaining on the market in the EU
Missing raw data and incorrect entries that were reviewed and
authorised as correct
Some stability data presented to the inspector was from product
packed in different packaging to that supplied to the market
and therefore not relevant
Statements of Non-compliance
Issues identified which compromised the integrity of analytical
data :
Evidence seen of data falsification
Significant number of product stability data results
reported in the Product Quality Reviews had been
fabricated
Neither hard copy nor electronic records available
Issues seen with HPLC electronic data indicating
unauthorised manipulation of data and incidents of
unreported trial runs prior to reported analytical runs
Record integrity and veracity - some records made up or
altered
Lack of mechanisms to ensure integrity of analytical data
Statements of Non-compliance